The Senior Events Officer is a pivotal role with the department. With the potential to work across the team’s service offer, this position requires a skilled professional with a strong background in event management, capable of planning, executing, and evaluating a diverse range of events to ensure their success. As the Senior Event Officer, you will be at the forefront of event planning and organisation, playing a crucial role in shaping the department's presence in industry summits, conferences, workshops, seminars, and forums. With a focus on delivering exceptional experiences, you will collaborate with internal and external stakeholders to align event objectives with the Agency’s goals, ensuring that each event serves as a valuable platform for knowledge exchange, networking, and engagement.
Duties
Accessibility: Advocate for, and enact, best practice accessibility at the events we attend to ensure all attendees have equal participation. Arrange interpreters and accessibility supports as required if they are not provided by the host already.
Event coordination and management: Depending on the format, the Senior Event Officer takes charge of planning and organising events, including summits, conferences, workshops, seminars, and forums. This involves identifying event objectives, creating time lines, and coordinating logistics such as venues, catering, and audio-visual requirements. The role also assists, where required, external event hosts to arrange event logistics and provide all the information required for Agency representatives at the event. Research and summarise the background of each event and provide information outlining benefits to the agency in attending, along with identifying any risks. Create event briefing packs, run pre-briefing, and post event meetings. Ensure correct set up for the exhibition and support with collating and ordering branded merchandise and collateral. Manage Agency registrations and be the contact for communication with the event host. Management of virtual events and digital components of hybrid events.
Stakeholder Engagement: The Senior Events Officer works closely with internal and external stakeholders to understand their event requirements and align event objectives with organisational goals. They collaborate with different teams, including communication, marketing, and policy, to ensure events effectively engage relevant stakeholders.
Project Management: Managing events involves overseeing multiple aspects simultaneously. The Senior Event Officer is responsible for developing project plans, monitoring progress, and coordinating with cross-functional team to ensure smooth execution.
Budget and Financial Management: The Senior Event Officer is accountable for monitoring event budgets, tracking expenditure, and ensuring financial resources are allocated appropriately. They work with allocated budgets and seek opportunities for cost savings without compromising the quality of events.
Achieve brand excellence: Brand consistency and engagement to be achieved through: Best practice guidelines for printed/online event materials including logo usages, brochures, adverts, and bios. For large expos and conferences of broad interest to the public we will liaise with the social media team to promote the event.
Venue briefing: Liaise with venues on event logistics and provide detailed calendar invites with all the information you need for the event. Provide bump-in and bump-out support where available. Venue briefings, including transport advice. OHS (Occupational Health & Safety) assessments. Insurance certificates.
Supplier and Vendor Management: Collaborating with external suppliers and vendors is crucial for event success. The Senior Event Officer engages with event service providers, negotiates contracts, and manages relationships to secure necessary resources and services. Coordinate the use of external suppliers to hire, store, transport expo furniture and materials.
Risk Management: Assessing and mitigating risk associated with events is a key responsibility. The Senior Event Officer identifies potential risks, develops contingency plans, and ensures compliance with relevant policies, regulations and health and safety standards.
Evaluation and Reporting: Post-event the Senior Events Officer evaluates their success, gathers feedback from attendees, and prepares comprehensive reports. They analyse data, identify areas and improvement, and provide recommendations for future events.
To be successful in this role you must hold:
- Tertiary qualified in event management, community development or other relevant fields.
- A minimum of 4/5 years experience in a similar role
- Strong project management skills and experience
Note: Extensive experience in digital event production is an additional benefit
How to apply
If you believe you have the passion and drive to succeed within this role, apply directly utilizing the link provided or by submitting your CV at https://www.randstad.com.au. Knowing the company really well, I would definitely recommend applying. If you have any questions before applying, contact Krish Reddy at krish.reddy@randstad.com.au for further information.
