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branch executive assistant-gz in Shanghai

posted:
location
Shanghai, Shanghai
job type
合同工
salary
CNY 5,000 每年
reference number
21186
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job description

?Job Title: GZ Branch Executive Assistant    
Full Time: Dispatch Worker   
     
RESPONSIBILITIES     
·Assist in all aspects of administrative support and partly support Line of Business     
·Calendar management and associated tasks, i.e.  Booking conference rooms, audio visual equipment, copies, preparing docs & scheduling meetings, etc.     
·Assisting in organizing events     
·Business travel arrangement in line with corporate travel policies, including prior approval, booking airline tickets, car services, hotels, itineraries; preparing documents for business travel, e.g. visas, new/amended passports
·Processing of T&E and other expense claims     
·Creating and maintaining team-related schedules and contact lists: vacation schedules, emergency contact lists, mail lists, telephone lists, Travel Request database, Leave database, etc.  
·Logistics & arrangement of meetings for visitors; management meetings     
·Providing general support including photocopying, booking meeting rooms, stationery re-ordering, filing, etc.     
·Assisting in ad hoc project administration support when required     
     
JOB REQUIREMENTS     
·Bachelor Degree or above; prefer in financial major     
·Proficient verbal and written English;        
·Proficient computer skills [Microsoft Word, Microsoft Powerpoint; Microsoft Excel], possess professional typing skills (for both English and Chinese)       
·Able to work self-motivated and under pressure;     
·Be proactive in solving administrative matter;     
·Be able to work independently with minimum supervision;     
·Teamwork oriented, Good communication & interpersonal skills;     
·Minimum 1 year relevant experience and experience in secretary and administrator in financial industry is preferred.  
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