office manager in Beijing

Beijing, Beijing
job type
CNY 10,000 每年
reference number
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job description

1.? Maintain office services

Organise office operations and procedures;

Manage and negotiate contract with office and service suppliers;

Manage Accounting and HR matters with payroll provider CIIC on monthly basis;

Apply office policies that are provided by our finance and payroll provider CIIC;

Ensure IRU Beijing office is at all times compliant with Chinese laws, regulations and internal practices;

Support the communication with other agencies, organisations and groups;

Prepare reimbursement documents for office staff;

Act as contact point for out-sourced services;

2.? Maintain the office archives

Archive correspondences and documents (paper and electronically);

Ensure the archiving systems are maintained and up to date;

Ensure protection and security of files and records;

Ensure effective transfer of files and records;

Liaise with HR and Accounting in GVA to keep proper records;

3.? ?Maintain office efficiency

Plan and implement office systems, layout and equipment procurement;

Ensure office functioning;

Review and approve supply requisitions;?

Reconcile suppliers’ invoice vs. purchase orders;

Maintain and replenish inventory;

Update contact information in the system;

Answer phone calls, greet visitors, collect and dispatch mails;

4.? Perform other related duties as required, which include

Support the setup of Beijing office;

Support events organisation;

Support communications operations;

Participate in a variety of projects as requirement by the management


? A person of integrity, sense of responsibility and a team worker;

? A person with strong communication with planning and organising skill, and with attention to detail and high level of accuracy;

? Able to work independently and with little supervision;

? Good at information gathering and monitoring;

? Minimum 5 years’ relevant experience in administrative management, bookkeeping or accounting;

? Overseas study or work experience would be an asset;

? Mandarin mother tongue, excellent command of English is a must; other Asian languages would be an asset;

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