events administrator in Macquarie Park

Macquarie Park, New South Wales
job type
AU$ 35 per hour
reference number
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job description

This position has the following Accountabilities:

Event coordination

  • Within agreed scope, quality, budget and timeline coordinate nominated events, including trade displays, symposiums, international meetings and internal cycle meetings;
  • Liaise with display building team to ensure displays are delivered in accordance with specifications agreed with marketing teams;
  • Coordinate the allocation of external meeting registrations for internal attendees;
  • Maintain a key events calendar for the business unit aligned with the sales calendar maintained by Sales Excellence;
  • Set up Marketing led meetings in Veeva under the direction of Brand Lead;
  • Support marketing and CI Events in drafting sponsorship and meeting contracts.

Materials management

  • Coordinate marketing materials to ensure availability at all external meetings, symposiums, and for internal purposes (training, conferences);
  • Maintain the materials compliance app when required and in a timely manner.

Administration / Team Support

  • Provide proactive support to cross functional team as required, including meeting organisation;
  • Administer on site facilities for marketing materials and meeting aids, ensuring documents are appropriately managed in accordance with the global retention and destruction standard;
  • Provide administrative services including filing, correspondence, internal and external liaison;
  • Coordinate travel which may include flights, accommodation and/or registrations as requested for internal meetings;
  • Complete finance tasks, including raising purchase orders and processing payments;
  • Provide administrative support for Head of Marketing including completing expense reports as required;
  • Proactively provide support to other Marketing Coordinators, in line with agreed pooling principles.

If you are interested in this position please call Sarah McGuinness on 02 82151013 or click APPLY.

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