executive assistant (ea) to ceo - federal govt. in Sydney CBD

posted:
location
Sydney CBD, New South Wales
job type
Temporary
salary
AU$ 44 per hour
reference number
90M0296964_1489467852
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job description

The Role:

There is a current vacancy within a National Government Agency due to the current EA due to go on maternity leave (31st March). This full-time opportunity is to provide high-level support to the Chief Executive Officer.

The duties:

  • Manage the CEO’s diary, emails & calls; bring priority matters to the attention of the CEO or respond accordingly as required.
  • Meeting coordination, appointments with both internal and external stakeholders including travel bookings and itineraries.
  • Organise weekly senior management meetings and monthly all staff meetings, compiling and distributing agendas/presentations/required paperwork.
  • Liaise in an effective and professional manner with staff and external stakeholders at all levels.
  • Being pro-active; ensuring the CEO is appropriately briefed about forthcoming meetings and events.
  • Maintain confidentiality and privacy of the organisations business matters at all times.
  • Provide high level word processing support including preparation and formatting letters, PowerPoint presentations, memoranda, reports, journal articles and emails etc.
  • Maintain file of agendas and corresponding documentation for upcoming appointments/ meetings.
  • Maintain records and files in TRIM.
  • Act as the first point of contact for the organisation’s Advisory Council, including meeting organisation, agenda and paper preparation, presentations, timelines and budget management
  • Preparation of Ministerial Submissions, in conjunction with the Policy team

Criteria:

  • Required: Similar experience providing executive support to a CEO/C Suite.
  • Exceptional skills in liaising with internal and external stakeholders.
  • Highly professional at all times
  • Excellent written and verbal communication skills
  • Previous experience of the above duties.
  • Skills: Attention to detail, maintain a flexible approach to work and to multi-task effectively.
  • Technically proficient in MS office, including Word, Excel, and PowerPoint.
  • TRIM experience preferred.
  • Public service knowledge and experience an advantage.
  • This position requires a Baseline security clearance. If you do not have a security clearance prior to commencing with the organisation, arrangements will be made on your behalf at commencement.

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