executive assistant - temp to perm - start asap in Macquarie Park

posted:
location
Macquarie Park, New South Wales
job type
Temporary
reference number
90M0297211_1491194410
apply now

job description

About

This is a once in a lifetime opportunity to join a multinational ASX listed building manufacturing company located in Macquarie Park. They are currently leading the market and are known for their innovation and market share.

The Role

This role is predominantly to support the General Manager, however you will also be expected to provide secretarial and administration support to several senior management. This GM is both extremely efficient, driven and hard working and is seeking someone to be her trusted counterpart. This is a full-time temporary to permanent opportunity.

Day to day responsibilities:

  • Providing a high level of diary, email, and travel management
  • Ensuring the GM's tight schedules are followed and respected
  • Acting as a 'gatekeeper' as the GM's time is extremely scarce
  • Liaising with other departments on behalf of the senior managers and ensuring smooth communication
  • Keeping the GM up to date with important information and events
  • Prioritising conflicting needs on a daily basis and ensuring that deadlines are met
  • Ensuring invoices are dealt with correctly
  • Dealing with purchase orders
  • Handling expenses using Freedom
  • Event management
  • Helping out with IT where you can
  • Meeting minute taking
  • Preparing reports when needed
  • General administration and ad hoc duties as required

Skills Required

This role requires a high level of communication, customer service and professionalism as you will constantly be dealing with important stakeholders on behalf of the General Manager and senior management. Additionally, this role holds enormous responsibility so confidence and advanced decision making skills is a must.

In addition you will have:

  • At least 5 years experience as an Executive Assistant
  • A high level of confidentiality
  • Construction experience is desirable
  • Advanced MS Office skills
  • Resilience when faced with challenges
  • The confidence and ability to work autonomously
  • Ability to deal with multiple personalities
  • The ability to support and motivate colleagues to meet their objectives
  • A high level of time management skills

The Rewards

  • Incredible work culture
  • Competitive salary
  • Temp to perm opportunity
  • Work in gorgeous open plan offices
  • Diverse role
  • Great location - Macquarie Park

If you are interested in this role, please press APPLY NOW, or, for a confidential conversation please call Ellie Perkins on (02) 8215 1025.

skills

executive assistant, personal assistant, administration, executive support, director level, general manager level
apply now