project administration in gordon

job type
AU$ 35 per hour
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job details

gordon, new south wales
job category
administration & office support
job type
working hours
AU$ 35 per hour
reference number
00 00
apply now

job description


  • Provide project administration and secretarial support;
  • Prepare and co-ordinate internal and external meetings – invitations, diary management, audio-visual equipment, room set up, catering;
  • Provide high level project administration assistance including scheduling meetings, preparing agendas, taking minutes;
  • Track actions arising from these meetings and following-up where necessary;
  • Maintaining document control registers;
  • Register all relevant documents and emails in records management systems ·Prepare and format letters, memos, reports, tender documents
  • Assist with the preparation of reports, attachments and associated documents (ie memos) for meetings, editing, circulation of memos, A3 colour attachments etc as required;
  • Create and process requisitions and blanket purchase orders in TechOne in line with delegated authorities;
  • Maintain spend trackers for each consultant/project and accurately track expenditure against project budgets;
  • Provide customer support and liaison;
  • Answer telephone calls from the public and deal with queries from staff on behalf of the team;
  • Tracking of correspondence responses through records management systems;

Required Experience

  • 5 years experience in a similar role; secretarial, administrative or project support role
  • Proven ability to act pro-actively and with discretion and confidentiality
  • Proven ability to organise and prioritise work and to meet strict deadlines

Required Skills

  • Ability to work flexibly and collaboratively in a fast paced team environment.
  • Demonstrated high level MS Office skills, including Excel, Word, PowerPoint with a minimum typing speed of 60 wpm
  • Experience in the use of Records Manager
  • Ideally has experience with TechOne, particularly procurement or another similar finance management system (SAP, MYOB)
  • Enthusiasm, motivation and demonstrated ability to achieve excellent outcomes and to work independently with minimal supervision
  • Demonstrated high level interpersonal and conflict resolution skills
  • Proven ability to communicate effectively, with high level customer service skills

If you are interested and meet the above criteria please apply for this role. All questions will be answered if you are successfully shortlisted.

At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.


project support officer, project support, project admin, project administration



educational requirements

Secondary School/High School