project administrator in gold coast

job type
apply now

job details

gold coast, queensland
job category
administration & office support
job type
reference number
apply now

job description

Randstad is currently seeking an experienced site based Project Administrator for our client, a busy Civil Construction company based in Brisbane.

Reporting to the Project Administration Manager, the Project Administrator is responsible for Accounts Payable duties, Procurement to Pay, facilitating, reporting and analysing project data and other Project Administration duties.

You will maintain and improve supporting documents and provide administrative support to project managers and other project teams.

Duties including but not limited to:

  • Complete project accruals at EOM or on request
  • Assist Construction Manager in preparing financial reports by ensuring all costs and accruals are accounted for
  • Raising of Purchase Orders from Purchase Order Requisitions
  • Coding and Receipting of Invoices / Dockets within Viewpoint
  • Maintaining files and records
  • Complete and Follow Up on Mobilisation Checklist Documents for Subcontractors
  • Online Ordering
  • Validation of supplier invoices and subcontractor claims
  • Allocation of Phase Codes to Internal Plant Monitoring System on a daily basis
  • Maintain Project Registers including Plant, Subcontractor and correspondence
  • Work closely with Accounts Payable and site teams to ensure the 'Procure to Pay' process runs effectively
  • Close out Completed Purchase Orders
  • Entry of daily costs into company cost tracking system
  • Provide support to Project Managers and Engineers where required
  • Maintains employees' relevant details, timesheets, annual leave forms and register
  • All administration duties as required

The position is best suited to someone with the following skills and attributes:

  • Previous experience as a Project / Site Administrator working within a construction environment
  • Experience with Procurement
  • Excellent communication skills
  • Ability to meet deadlines with conflicting priorities
  • Experience with Viewpoint accounting software or similar.

Apply today!

At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.


Project Admin


Previous Project Admin experience

educational requirements

Secondary School/High School