project officer in melbourne cbd

job type
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job details

melbourne cbd, victoria
job category
administration & office support
job type
working hours
reference number
00 00
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job description

About the client:

Our client is one of the world's leading infrastructure operators and municipal services companies, committed to developing sustainable solutions. This is diverse business is constantly growing and they offer the development, opportunities and support you need to start and build a successful career.

About the role:

  • Assisting Project Managers with daily administrative tasks
  • Filing, photocopying, scanning and archiving papers/documents
  • Word processing documents, including correspondence, reports, specifications, submissions, tenders/proposals and more
  • Reception relief;
  • Provide general support to staff as requested
  • Implement and/or improve procedures in consultation with other respective managers\
  • Assist in contractor on-boarding and engagement during ramp up phase of the Project
  • Prepare purchase orders and send copies to suppliers and to department creating requests
  • Determine if inventory quantities are adequate for needs, ordering more materials when necessary
  • Perform buying duties when necessary
  • Contact suppliers in order to schedule or accelerate deliveries and to resolve shortages, missed or late deliveries, and other problems.
  • Support fellow team members where needed
  • Monitor in-house inventory movement and complete inventory transfer forms for accounting purposes
  • Contact stakeholders for progress and status updates, and to communicate any issues raised

Skills & Experience

You must be able to work autonomously with some direction from the senior staff to ensure the successful delivery of projects and workflow, in addition proven experience with the following is essential:

  • Previous/demonstrated experience in an administration role;
  • Ability to meet deadlines, work and communicate efficiently with the stress of a fast-paced environment

  • Advanced skills on Microsoft Word, Excel and Outlook;
  • Strong numeracy skills and previous exposure to financial administration;
  • Coordinating production of tenders/proposals/EOI's;
  • Excellent written and verbal communication skills;
  • High level of organizational skills;
  • Highly reliable, self-motivated and responsible;
  • Attention to detail and the ability to be flexible is essential;
  • Confident phone manner and in front of customers; and
  • Demonstrated time management skills

How to Apply

To be considered for this role you must have experience working within a busy project environment.

If you feel you have the experience for this role or are looking for one similar within this industry, please click APPLY now or alternatively contact Harpreet Singh for a confidential discussion.

At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.


Project Administrator


High School

educational requirements

Secondary School/High School