various federal government roles - admin & executive assistant in Sydney CBD

posted:
location
Sydney CBD, New South Wales
job type
Contract
salary
AU$ 38 per hour
reference number
90M0300085_1498533698
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job description

Duties vary dependant on the role, they may include:

  • Diary, email and call mgmt.
  • Coordinating project meetings and managing agenda and action items
  • Managing panel membership, stakeholder engagement, registering stakeholder contact and distribution lists
  • Managing the project inbox, including responding to emails, coordinating responses from the team and compiling feedback from panel members
  • Coordinating and printing agenda and other meeting papers
  • Preparing mail merges, creating and printing labels, envelopes and posting
  • Taking and drafting meeting minutes as required
  • Coordinating and booking travel and accommodation for eligible panel members
  • Coordinating and organising payment of participation fees for eligible panel members
  • Booking and managing teleconferences
  • Organising venues and catering
  • Managing room and equipment requirements for events.
  • Basic procurement and financial administration, including obtaining quotes, liaising with vendors, drafting contracts, registering and closing contracts in the
  • Commission’s financial system (SAP), processing of invoices, tracking and reconciliation.
  • Maintain records management for the team using TRIM, in accordance with the Commission’s TRIM naming conventions and business rules.
  • Monitor and update the team’s work plan and associated calendars of papers and meetings.

Criteria:

  • MUST have Public Sector/ Government experience (Federal is preferred)
  • Experience in using either SAP, TRIM, Objective and/or Sharepoint (highly preferred)
  • Ability to hit the ground running (sometimes minimal training)
  • Happy to help out the team when needed

If you meet the criteria above please click apply. If you have any questions please apply then call Demi at Randstad on 8215 1063.

apply now