human resources information systems administrative (h/f) in Mont-Saint-Guibert

Mont-Saint-Guibert, Brabant Wallon
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job description

Responsibilities Reporting to the European Talent Manager, you will be responsible for the following activities: Primary Task ¿SAP HR: Data entry for European entities, generate, and distribute reports in a timely manner ¿Headcount Europe Reports (Belgium, European Locations) ¿Time Management System ¿Concur: expense reports system Secondary Task ¿Follow-up of personal records: follow-up of the whole process from creation to signatures and approvals ¿Management of company cars and fuel cards ¿Temp agencies: update of the temp files regarding hours, invoices and contact with suppliers ¿Successfactors: Perform system administration duties ¿ including but not limited to password resets, user management, document/form management, and Mylearning. ¿Management of events Third Task ¿P4 Connect (internal website): Maintenance of European HR Pages and content ¿Awards: identify anniversary of employee entry date, preparation, follow-up of good reception of gifts, evaluation of budget, follow up of invoices for European entities. ¿Sodexo: maintenance of data in the system ¿Vendor employees: updates ¿Code of conduct: technical support ¿Employee Survey: technical support (changes, codes, statistics, tests, check) ¿Org chart: monthly update of org chart for European entities ¿Administrative tasks: back up reception, booking of hotels, cars, restaurant, orders of office supplies, training support ¿Daily support to expatriates (work permit, resident permit, expense reports, follow up of expenses, etc..)


Knowledge & Experience: ¿Two or more years of HR related experience preferred ¿Two or more years of HRIS System experience (SAP / SuccessFactors preferred) ¿French/English ¿ excellent knowledge ¿Proficiency in MS: Word, Excel, PowerPoint and Outlook, Visio is a plus Skills/Abilities: ¿Effective written and oral communication skills; able to express oneself clearly and in technical and non-technical terms ¿Collaborative and effective team player and able to work with teams who are globally dispersed ¿Ability to multi-task and handle numerous interruptions in a busy, fast paced, high volume environment. ¿Demonstrate ability and willingness to learn; seek out development activities to improve skills and increase knowledge; ¿High initiative, high energy, follow through on tasks. ¿Math/basic statistical skills ¿Technical mindset ¿Well organized, excellent attention to details ¿Flexible
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