management assistant fr/nl/angl in Wavre

Wavre, Brabant Wallon
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Mission d'intérim
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job description

Tasks and responsabilities: -Centralize administrative documents & follow up internal approval flows such as contracts, sponsorings... -Management of equipment and supplier database (screening, contacts) and contracts -Preparation & follow-up of secrecy agreement, consultancy agreement, PSA's/speaker agreements, Mdeon submission when needed, payment of honoraria of HCPs -Follow-up of financial administration : invoices, expenses tracker, PO, sponsoring requests, speaker fees, accruals, expenses report, fiscal documents... -Make travel arrangements for the team -Organisation of Congress/advisory boards/meetings with External Experts in respect the applicable internal and external requirements. -Prepare materials for congresses/events


Required skills and competencies: *Adaptability: switches quickly from one task to another without losing efficiency *Initiative: self-starter, sees easily opportunities and takes charge of those without being prompted. *Innovation: explores alternative successful ways of working and tools *Integrity: emphasises the corporate values of integrity and trust, internally as well as externally *Teamwork: offers to help colleagues achieve common goals; make sure all relevant information is shared within the team. Team player with capability of working independently with recpect of the procedures. Good communicator. Other competencies and skills: *Trilingual Dutch, French, English *Excellent organizational and interpersonal skills *Experience with SAP *Able to perform multiple tasks *Able to establish priorities *Able to work in complex, regulated and international environment *Accurate end efficient *Flexibility on work demands, able to work under pressure *Proactive, able to take initiatives *Team worker *Confidential We offer you a part time contract (80%) in an innovative and dynamic company.
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