management assistent in haren

posted
job type
vast
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job details

posted
location
haren, limburg
job category
Information Technology
job type
vast
reference number
RSBE480537
phone
02 229 14 01
apply now

job description

This is a dual role, split across Executive Assistant duties (for the BeLux sales management) and Project Management Office support for the BeLux Management. 1. The Executive Assistant role to Head of Sales BeLux: Tasks will be varied in their content including administrative duties to the function, liaising with colleagues located across various international sites, attending meetings, note taking, diary management, liaising with both internal and external customers and senior management, like : - Provide day-to-day administrative assistance - Take ownership of general enquiries from internal and external sources and filter requests for managers┬┐ involvements - Co-ordinate and prioritize work requirements - Diary management, production of correspondence, preparation of meeting material, co-ordination of meetings, - Co-ordinate in the absence of the managers. - Smooth administration of internal processes - Update appropriate systems and tools. - Be the expert advisor to the sales team & management for tools and processes - sales internal communication : Keep the Sales Jive & Salesforce Groups up to date (sales meeting slides, Account Ambition Reviews, minutes..), promote their use as team communication tools and lead by example ; - business processes: make suggestions and recommendations on streamlining key activities ; - Other activities supporting the sales management & sales team. 2. The Program Management role to the Belux Management Team Coordinate projects led by different managers within BeLux and at times take direct ownership of a project or sub-project. Consolidate progress and manage risks and issues associated to the portfolio of projects.

qualification

- Good standard of general education: Bachelor degree or similar through experience - Be able to work in a structured way & have experience in project coordination - Be able to manage different projects/tasks in parallel - Operational & Financial Excellence. Attention to details and excellent organization skills - Customer oriented - Have strong communication skills (verbally and written) with all levels of the organization. Languages : Fluent in French, Dutch and English - Competent in a range of IT office packages (Outlook, Excel, Powerpoint) - Experience in a high tech, professional environment - Have a fun team spirit attitude, like working with other colleagues & take initiatives. Work independently, while being part of a wider team. - Results Driven, pro-active, constructive, can-do attitude, gets things done - Prioritization & balance