administrative assistant - calgary

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job details

calgary, alberta
job category
Administrative Support
job type
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job description

We are currently looking for an Administrative Assistant to support Canada's largest energy distribution company in Calgary. If hired you will work full-time hours on a 6-months assignment (beginning ASAP), be paid $25.07 per hour, and be responsible for supporting day-to-day activities for a group of partners, including the following:

•Perform standard and advanced administrative and business operations duties for Manager(s)
•Provides analytical support within a functional organization.
•Prepares reports for use in business planning and analysis for assigned area.
•Works on a variety of issues and may exercise independent judgment and recommendations in selecting optimum reporting techniques.
•Develop and improve office management processes.
•Coordinate new hire and existing employee moves by establishing IT accounts, phone extensions, etc.
•Assists in the development of project plans.
•Works with project manager(s) to ensure the integrity and completeness of status reports.
•Coordinate meetings.
•Make travel and lodging arrangements as required.
•Maintain manager's calendar and schedules.
•Screen calls, distribute mail, and update contact lists.
•Process expense reports, EMRs and order supplies.
•Process Purchase Orders.
•Create correspondence and maintain library of presentations.
•Coordinate and implement special projects, maintain confidential files.
•Attend staff meetings, TDR meetings and provide meeting minutes.
•Coordinate and manage vacation calendars and timecard reviews.

• Work for Canada's largest energy distribution company
• Earn a competitive wage of $25.07 per hour
• Work in Calgary
• 6-month contract with extension possibilities
• Work full-time business hours

• Senior administrative support expertise, minimum 5 years
• Flexibility and ability to work at a fast pace, managing competing priorities, often while working independently
• Proficient with the Microsoft Office Suite, SharePoint, Internet navigation, email and general computer use
• Strong interpersonal and communication skills across all levels of the organization
• Solid organizational skills and attention to detail
• Ability to learn tasks quickly and become efficient in a short period of time
• Excellent time management skills and the ability to prioritize
• Ability to perform work with constant interruptions
• Ability to handle confidential material and treat accordingly
• Proactive and self-motivated
• Team mindset


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Randstad Canada
Randstad Canada is committed to building a diverse workforce reflective of the diversity of Canada. As a result, we promote employment equity and encourage candidates, especially those who identify as a woman, an Aboriginal person, a person with a disability or a member of a visible minority group, and any others who may contribute to the diversification of our workforce, to apply.

Randstad Canada is also committed to developing an inclusive, barrier-free selection processes and work environments.If contacted in relation to a job opportunity, you should advise your Randstad Representative or your local Randstad branch in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner.Information received relating to accommodation measures will be addressed confidentially.

For all feedback on equity and accommodation needs, please contact your local Randstad Canada Branch.