executive assistant in dorval

job type
CA$ 25 per hour
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job details

dorval, québec
job category
Administrative Support
job type
CA$ 25 per hour
reference number
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job description

Are you an experienced executive assistant looking for your next career in the Pharma Industry? Do you have experience supporting Directors or VPs in an Administrative capacity? Do you have experience in the Pharma Industry? We have the role for you!

Provide administrative support to the Manager/Director/Head and to some other members of the team.

• Foster cross-functional collaboration with other administrative assistants
• Demonstrate leadership, pro-activity, and innovation in project/meeting organization
• Work closely with the department Executive Administrative Assistant
• Provide full administrative assistant including preparing documents and presentations material, after independently compiling first drafts
• Screen and respond to incoming correspondence, inquiries and phone calls while dealing with issues as appropriate
• Coordinate and book travel arrangements
• Organize and coordinate social events when necessary; attend brand team meetings as needed
• Budgets: track spending, latest estimates, budget and PCard expenses, issue and manage purchase orders and cheque requisitions, accruals, attend budget meetings for the brands and prepare expense reports (eTravel – Director only)
• Maintain directors’ or other people manager’s agenda and manage calendar
• Translate, compose and proofread various texts
• Coordinate new associate on-boarding and on-going needs (computer, telephone, credit cards, cell phone, security card, business cards, training, supplies, etc.)
• Act as back-up support for other departmental administrative assistants
• Manager general administrative tasks such as mail, faxes, filing, ordering office supplies, etc.
• Processing Grants & Donations requests
• Processing patient association group sponsorship
• Processing cross-company charges
• Organizing logistics for off-site team meetings

*Minimum requirements

• CEGEP diploma or graduate from a recognized secretarial school
• Minimum of 3 years of work experience as an Administrative Assistant
• Excellent leadership and multi-tasking skills
• Initiative, self-motivation and superior organizational and time management skills
• Superior ability to prioritize, be autonomous and proactive
• Strong computer skills with advanced knowledge of the MS Office Suite (Word, Excel and PowerPoint)
• Discretion, confidentiality, maturity, flexibility, sound judgement and strong interpersonal skills are essential
• Excellent communications skills both oral and written
• Strong proofreading skills
• Bilingual, oral and written (English and French) is a must

Please send your resume to marsha.castanheiro@randstad.ca

call 514-620-4664.

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Randstad Canada
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Randstad Canada is also committed to developing an inclusive, barrier-free selection processes and work environments.If contacted in relation to a job opportunity, you should advise your Randstad Representative or your local Randstad branch in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner.Information received relating to accommodation measures will be addressed confidentially.

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