property administration - office manager in Ottawa

posted:
location
Ottawa, Ontario
job type
Permanent
reference number
2010255STFEN
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job description

Property Administration - Office Manager
Permanent opportunity- South End of Ottawa
Starting at $40,000
Monday - Friday - 8 AM – 5 PM - 40 hour/week

We are looking for a qualified Office Administrator & Manager to work for one of our clients in the South End of Ottawa.

Responsibilities:

- Liaison to Tenants (Phones, Concerns, Questions, etc)
- Prepare “Welcome Packages” for new owners / residents
- Liaison to Site Staff (Prepare Work Orders related to Repair Requests)
- Reserve Guest Suites, Party Room and Elevators for Tenants.
- Maintains an updated calendar of events for the party room
- Update Intercom Panel for Properties
- Prepare and Deliver Notices (Resident, Special Projects or Common Area)
- Assist with Accounts Receivables (Receipts, Income Tax Receipt, Processing Deposits, etc).
- Assist with filing for Property Administrators
- Oversee Supply Orders and Coffee Orders for the Property Management Office.
- Prepare and Coordinate On Call Schedule (Monthly //Superintendents)
- Assist Property Administrators in daily mail runs to Head Office, or the Properties
- Assist Property Manager with day to day tasks as required
- Compose routine correspondence / emails or notices to all residents and owners regarding property updates and other events
- Ordering supplies and other office requirements
- Other duties as required.


Advantages
- Permanent opportunity
- Competitive salary
- Interact with tenants and have a positive impact in their lives
- Positive and supportive working environment

Qualifications
- 2-3 years experience in Property Administration
- Advanced knowledge with MS Office Application - MS Word, Excel and Outlook
- Ability to learn the FOB System
- Clear and concise communications skills
- Ability to work in a fast paced, multi faceted environment
- Amazing Customer Service Skills
- Bilingualism in French & English is an asset

If you have the requirements for this position, apply directly to this posting or send your resume to admin.ot@randstad.ca to the attention of Vanessa and Amantha

Thank you!

"Good to know you"


Amantha,
Vanessa,
Sebastien

Phone Number:
613.688.5560
Fax Number:
613.688.5566

Randstad Canada
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