receptionist & administrative assistant in victoria

job type
CA$ 39,000 per year
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job details

victoria, british columbia
job category
Administrative Support
job type
CA$ 39,000 per year
reference number
apply now

job description

A small investment management firm in the heart of downtown Victoria BC are looking for a full time Receptionist and Administrative Assistant to join the team.

Opportunity: Full time, permanent position
Location: Downtown Victoria, BC
Hours: 8.30am - 4.30pm
Salary: $20+/hour
Start: ASAP

We are a small investment management firm operating in a specialized niche market. The scope of work is diverse, and we require a multi-talented individual to be part of our busy team. Located in downtown Victoria, our professional, small office culture is supportive and team-oriented. We maintain a strong commitment to service excellence and the highest standards of professionalism, loyalty, honesty and business ethics. We have a strong reputation for integrity, discretion and trustworthiness, and expect nothing less from our dedicated team members. Given the private and confidential nature of the work, we do not maintain a company website. More information about the firm will be shared as we contact short-listed candidates.

As a receptionist and administrative assistant, you will be responsible for the efficient functioning of reception (in-person and via phone) as well as ensuring that all staff are supported in a broad range of day-to-day administrative functions.

• Answer the phone, direct calls, accurately receive and relay messages
• Provide information to callers
• Greet and direct visitors
• Deal with external queries
• Monitor visitor access and maintain security awareness
• Provide general administrative support
• Prepare correspondence and documents
• Receive and sort mail and deliveries, prepare and organize outgoing mail and shipments
• Organize conference and meeting room bookings
• Co-ordinate meetings and organize catering, coffee or other refreshments as needed
• Monitor and maintain office equipment; inventory supplies and order replacement supplies as needed (including both office and kitchen supplies)
• Tidy and maintain all common office areas
• Coordinate with building management and others to deal with maintenance issues for general repair and updates
• Monitor and manage kitchen cleanliness and order
• Check and stack printing paper in the printer
• Shredder clearance
• Board room maintenance
• Maintain office plants/flowers

As a small office with dynamic needs, not all duties and responsibilities can be documented. All employees in the company are expected to be flexible and adaptable and to take on new and different work, as required and as the business necessitates, on an occasional or on-going basis. Everyone pitches in to do what it takes to meet the needs of the business.

The business is built on providing exceptional customer service and the willingness to serve others. To excel in this position, you need to be prepared to deliver outstanding service. Qualifications we are looking for are:
• 2 years + working in an office environment
• High school diploma; associate’s or bachelor’s degree in business, administration, or related field preferred
• Previous experience in office management preferred
• Highly organized multitasker who is self motivated
• High level of accuracy and attention to detail
• Excellent verbal and written communication skills
• Customer service oriented
• High level of emotional intelligence, proven history of success in managing interpersonal relationships
• High level of accountability
• Problem solving skills and accountability for work assigned or taken on
• Willingness to learn and continuously improve
• Microsoft Office skills (Word, Excel and PowerPoint)

Staff benefit from working in a small, community-oriented office, located in beautiful downtown Victoria. The company offers a friendly, professional, work environment. We believe in management by objectives - realistic performance expectations will be set with you and then you will be trusted to do what it takes to meet those expectations. A competitive compensation package is offered, including 2 weeks vacation and company health and dental benefits.

If this sounds like you, then please apply here today and one of our Staffing Consultants will be in touch. Alternatively, please email your resume to All applications are welcome, but only those who meet the requirements will be contacted.

Any questions? Please feel free to call the Randstad Victoria office at 250.383.1389 and one of the team will be happy to help.

We look forward to hearing from you!


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Randstad Canada
Randstad Canada is committed to building a diverse workforce reflective of the diversity of Canada. As a result, we promote employment equity and encourage candidates, especially those who identify as a woman, an Aboriginal person, a person with a disability or a member of a visible minority group, and any others who may contribute to the diversification of our workforce, to apply.

Randstad Canada is also committed to developing an inclusive, barrier-free selection processes and work environments.If contacted in relation to a job opportunity, you should advise your Randstad Representative or your local Randstad branch in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner.Information received relating to accommodation measures will be addressed confidentially.

For all feedback on equity and accommodation needs, please contact your local Randstad Canada Branch.