Are you a professional, proactive and organized Administrative Assistant who sets the bar high for your company? Do you have proven experience as an Administrative Assistant in a multinational organization or in a Law Firm and see yourself evolving in that environment? Are you ambitious, driven, and consider no task too big or small to make happen? If you also thrive in a multi-cultural, international environment then this is an ideal opportunity for you. Read on!benefits
To the successful Administrative Assistant, the company will provide:Competitive salary packageMedical CoverageFitness Programs availableGreat international and multicultural working environment.responsibilities
The ideal Administrative Assistant will have the following profile:Providing ad hoc secretarial support to the Legal teamResponsible for filing and maintaining archive, both electronic and hard copy. Retrieval of documents as requestedScanning a high volume of documents and saving them in accordance with certain agreed standards in M-filesMonitoring annual leave requests with HR Department and maintain an annual leave chart for the legal departmentResponsible for the execution of a high volume of documentsUpdating calendars of the Legal team with all important and necessary informationSetting up and monitoring conference calls and meetings of the Legal team to ensure no calendar conflictsHandling calls and messages for the Legal team, preparing memos and correspondence lettersArranging for and monitoring courier dispatches and office suppliesAssisting with travel arrangements of the Legal Team in coordination with the HR and Accounting DepartmentCoordinating guest arrangements and logistics and assisting with large meeting events of the Legal departmentMaintaining and keeping up to date various Trackers (NDAs, Trademarks lists etc.) with legal documentation.requirements
The ideal Administrative Assistant will have the following profile:3-4 years of previous experienceFluency in English (writing, reading and speaking)MS Office ApplicationsAnalytical thinking and attention to detailAbility to use own initiative, proactiveOrganisational skillsCoordination and time-management skillsDiscretion and an understanding of confidentiality issuesAdaptive to a multicultural environmentExperience with filing/archiving legal documents (preferred).information
If this sounds like you, we want to hear from you today!
Here's how to apply;Apply online by clicking the Apply buttonUpload your CVFor further info please send to firstname.lastname@example.org