company secretary, 50k, fluent mandarin in quarry bay

job type
HK$ 40,000 per month
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job details

quarry bay
job category
job type
working hours
HK$ 40,000 per month
reference number

job description

About the company

Our client is one of the world’s largest investment companies, they established a strong presence in the market by providing professional savings and investment solutions and financial advisory. As part of the expansion of the business in APAC, a pioneering and outstanding opportunity has arisen for an experienced Board Secretary to join their company.

Job Responsibilities

You will directly report to the Senior Legal Counsel, and be responsible for a wide range of corporate secretarial support and executive support duties, including:

50% Corporate Secretarial Support

  • Participate in board meeting to take minutes and follow-up with external parties
  • Manage all aspects of meeting planning, coordination and communication
  • Support the Company Board in executing the board charter compliance and governance
  • Prepare meeting materials and agenda
  • Ensure timeliness, quality and cost effectiveness of output/ deliverables
  • Handle confidential information relevant to the strategy of the business

50% Executive/ Secretarial Support

  • Represent the executives and act as a liaison and “gatekeeper” between internal stakeholders
  • Provide translation service to facilitate effective communications between difference parties
  • Perform extensive calendar management and travel arrangements
  • Review and prepare business correspondence through email
  • General administration or other ad-hoc duties as assigned by executives

Skills & Experiences Required

This is a high-profile and pioneering headcount for the Hong Kong corporate secretarial team. To be successful in this role, you must possess:

  • Bachelor degree or above
  • Associate member of HKICS or ICSA
  • Minimum 8 years' secretarial/administrative experience with 3 years corporate governance /company secretarial fields
  • Strong or native English, Cantonese and Mandarin language proficiency, both written & spoken
  • Good communication and interpersonal skills
  • Outstanding problem-solving skills, with the ability to manage multiple projects and deadlines simultaneously
  • Ability to exercise good judgment in a variety of situations
  • Proficiency in Microsoft applications including Word, Excel, PowerPoint, Project

If you have the right skills and experience required for this position and would wish to advance your career to the next level, please apply with your updated resume. For further discussion, please contact Annie Wu (Recruitment Consultant - Business Support) at +852 2232 3473.


executive support, company secretary, corporate secretarial support, build relationships, planning and organizing, managing information, communication, impact and influence, checking, reporting, laws, regulations, compliance


HKICS or ICSA associate member

educational requirements

Bachelor Degree