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human resources administrative assistant.

job details

summary

    job details
    Are you looking for a new administrative challenge? Are you interested in a career in the transportation sector with a pan-Canadian company?

    Are you looking to join a Canadian organization that fosters the personal development of individuals, offers great professional autonomy and stimulating challenges?

    Our client, a Canadian shipping company, is looking to hire an HR Assistant for their downtown Montreal office.

    - 37.5 / week;
    - 3 weeks of vacations;
    - Insurance;
    - RRSP;
    - Stable and human team;
    - Hybridization (3 days in the office and 2 days at home);
    - Salary range between 50 and 55k$/year (depending on experience);
    - Substantial bonus depending on performance;

    Advantages
    - 37.5 / week;
    - 3 weeks of vacations;
    - Insurance;
    - RRSP;
    - Stable and human team;
    - Hybridization (3 days in the office and 2 days at home);
    - Salary range between 50 and 55k$/year (depending on experience);
    - Substantial bonus depending on performance;

    Responsibilities
    - Performs administrative support duties for the Ship Management Department in Montreal;
    - Maintain employee files; perform data entry, scanning and filing of various files in Amos and Webdocs systems;
    - Assist in the preparation of various reports and documents;
    - Translation of documents (English to French and French to English);
    - Participate in the recruitment process: provide support in the publication of job offers for internal and external vacancies;
    - sorting of resumes received;
    - Make appointments for interviews and medical appointments;
    - Assist in the preparation and participation in job fairs with the Supervisor;
    - Make travel arrangements (airfare, hotels, etc.) for crews in accordance with the company's travel policy;
    - Assist in the coordination of training sessions for crews;
    - Receive, verify and prepare crew expense reports for approval by the Supervisor;
    - Receive, verify and prepare crew expense accounts for approval by the Supervisor; and When necessary, perform payroll for crew members in the absence of the Payroll Administrator;
    - Greet visitors to the crew department;
    - Greet visitors to the crew department; Take calls from the crew department line;
    - Perform other duties and special projects as requested;

    Qualifications
    Qualifications
    - College diploma in administration or related field or any other combination of experience and education deemed equivalent;
    - Minimum of 3 years of relevant experience (in a human resources department, an asset)
    - Computer skills (good knowledge of Word and Excel and ability to learn new software);
    - Bilingualism (French and English);
    - French, English and MS Office tests are mandatory;

    Skills
    - Very good oral and written communication skills;
    - Excellent interpersonal skills;
    - Strong organizational and concentration skills;
    - Thoroughness and attention to detail;
    - Confidentiality;
    - Good ability to work in a team;

    Summary
    Are you interested in this position? Please send your application by email to gregory.milhau@randstad.ca and/or kelsey.groleau@randstad.ca and/or fanny.labrecque@randstad.caand we will contact you shortly if your profile matches the criteria.

    We look forward to speaking with you.

    Human Forward !

    Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

    Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
    Are you looking for a new administrative challenge? Are you interested in a career in the transportation sector with a pan-Canadian company?

    Are you looking to join a Canadian organization that fosters the personal development of individuals, offers great professional autonomy and stimulating challenges?

    Our client, a Canadian shipping company, is looking to hire an HR Assistant for their downtown Montreal office.

    - 37.5 / week;
    - 3 weeks of vacations;
    - Insurance;
    - RRSP;
    - Stable and human team;
    - Hybridization (3 days in the office and 2 days at home);
    - Salary range between 50 and 55k$/year (depending on experience);
    - Substantial bonus depending on performance;

    Advantages
    - 37.5 / week;
    - 3 weeks of vacations;
    - Insurance;
    - RRSP;
    - Stable and human team;
    - Hybridization (3 days in the office and 2 days at home);
    - Salary range between 50 and 55k$/year (depending on experience);
    - Substantial bonus depending on performance;

    Responsibilities
    - Performs administrative support duties for the Ship Management Department in Montreal;
    - Maintain employee files; perform data entry, scanning and filing of various files in Amos and Webdocs systems;
    - Assist in the preparation of various reports and documents;
    - Translation of documents (English to French and French to English);
    - Participate in the recruitment process: provide support in the publication of job offers for internal and external vacancies;
    - sorting of resumes received;
    - Make appointments for interviews and medical appointments;
    - Assist in the preparation and participation in job fairs with the Supervisor;
    - Make travel arrangements (airfare, hotels, etc.) for crews in accordance with the company's travel policy;
    - Assist in the coordination of training sessions for crews;
    - Receive, verify and prepare crew expense reports for approval by the Supervisor;
    - Receive, verify and prepare crew expense accounts for approval by the Supervisor; and When necessary, perform payroll for crew members in the absence of the Payroll Administrator;
    - Greet visitors to the crew department;
    - Greet visitors to the crew department; Take calls from the crew department line;
    - Perform other duties and special projects as requested;

    Qualifications
    Qualifications
    - College diploma in administration or related field or any other combination of experience and education deemed equivalent;
    - Minimum of 3 years of relevant experience (in a human resources department, an asset)
    - Computer skills (good knowledge of Word and Excel and ability to learn new software);
    - Bilingualism (French and English);
    - French, English and MS Office tests are mandatory;

    Skills
    - Very good oral and written communication skills;
    - Excellent interpersonal skills;
    - Strong organizational and concentration skills;
    - Thoroughness and attention to detail;
    - Confidentiality;
    - Good ability to work in a team;

    Summary
    Are you interested in this position? Please send your application by email to gregory.milhau@randstad.ca and/or kelsey.groleau@randstad.ca and/or fanny.labrecque@randstad.caand we will contact you shortly if your profile matches the criteria.

    We look forward to speaking with you.

    Human Forward !

    Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

    Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.