adminstrative assistant in veldhoven

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job details

veldhoven, noord-brabant
Administratief & Secretarieel
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Vacature omschrijving

Are you a strong PMO / Administrative Assistant? Than we might have a nice (temporary) opportunity for you at ASML. For ASML Randstad is searching or a PMO assistant.
Job Mission
As a PMO assistant Administrative Privacy Office Partner you work closely together with employees and management and provide them with solid advice and feedback on HR topics. You plan, facilitate, and assess our HR policies and manage activities during the yearly HR cycle. You independently advise managers and their teams on HR topics and emphasize the importance of HRM in the business. Next to that you provide input and feedback in (global) HR projects, representing the needs of your business line.
Job Description
In this position you will have the following tasks:
(1) Administrative
• Control of email box where request for privacy data comes in
• Register all requests and distribute to relevant parties
• Monitor follow-up of the request according to the regulatory timeline of response
• Handle the communication between the requestor and appropriate internal parties
• Planning and scheduling of meetings
(2) PMO
• Provide support to the team them in the day-to-day planning,
• Work planning: facilitate planning activity for team,
• Project communications: support, and where required for the project and Privacy Office
• Reporting: ensure the timely and consistent reporting of progress,
• Risk and issue management: act as conduit for the Risk and Issue identification, ensure accurate reflection on the Risk and Issues register
You have an education in Project Management Office and/or in Business Administration on MBO level or an equivalent background.
- 3 to 5 years of experience in the field of Administration and in Project Management Office or in an equivalent role.
- Experience in Office 365 (Word, Excel, PowerPoint, SharePoint,…).
- Good knowledge of English, spoken and Written.
- Experience within security and legal department/organization is a preference.
Personal skills
- Excellent international communicator, convincing and emphatic.
- Able to communicate with a variety of external and internal stakeholders on all levels.
- Efficient and supportive to the Privacy Officers in their daily task.
- Able to resolve conflicts of interests.
- Strong on organizational sensitivity, pro-active in stakeholder management.
- You are a team player and at the same time able to work independently.
- Able to step out of your comfort zone.
Uiteraard staat deze vacature open voor zowel mannen als vrouwen.