office assistant in bielany wrocławskie

job type
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job details

bielany wrocławskie, dolnośląskie
job category
Administrative & Support Services
job type
working hours
pełen etat
12-24 miesiące
reference number
+48 697 700 393

job description

Would you like to join new organization and take part in great adventure?

This offer is for you! We are supporting our Client, an international production company specialized in industrial control and automation.

what we offer

  • stable employment in a new site nearby Wroclaw in an innovative internationally operating company 
  • possibility to develop new structure of the company
  • professional trainings

your tasks

  • organize and schedule meetings and appointments, book travels
  • produce and distribute correspondence memos, letters, faxes and forms
  • assist in the preparation of regularly scheduled reports
  • order office supplies
  • submit and reconcile expense reports
  • provide general support to visitors
  • prepare and monitor invoices, generate reports
  • ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
  • maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
  • write letters and emails on behalf of other office staff
  • book conference calls, rooms, taxis, couriers, hotels etc.
  • handle sensitive information in a confidential manner
  • coordinate office procedures
  • reply to email, telephone or face to face enquiries
  • develop and update administrative systems to make them more efficient
  • resolve administrative problems
  • oversee and supervise the work of junior staff
  • maintain up-to-date employee holiday records
  • coordinate repairs to office equipment
  • photocopy and print out documents on behalf of other colleagues
  • overseeing the completion of compensation and benefit documentation
  • onboarding new employees to the organization (setting up a designated log-in, workstation, email address, etc.)
  • conducting benefit enrollment process

what we expect

  • proven experience on similar position
  • very good English (min. B2)
  • knowledge of office management systems and procedures
  • exellent time management skills and ability to proritize work
  • attention to detail and problem solving skills
  • proficient in MS Office, SAP experience beneficial

Employment Agency - registry number 47