assistant facilities manager in liverpool

job type
£ 23,000 per year
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job details

liverpool, merseyside
job category
construction & property
job type
£ 23,000 per year
reference number
0151 255 2260
apply now

job description

An investment management are currently looking for a fixed term (12 month contract) Assistant Facilities Manager who will be based at St Paul's Square, Liverpool.

This role is responsible for a multi occupied modern office building in Liverpool city centre. The successful candidate will be logging maintenance jobs on Elogbooks, dealing with contractors, coding invoices, coordinating contractor visits and fit-out works to ensure minimum disruption to the tenants and will be based on Reception with the Security officer on site.

Salary of up to £23,500 (prorated to the period of the contract) plus benefits.


* The Assistant Facilities Manager (AFM) will assist the Facilities Manager(s) (FM) in one or more managed properties to deliver facilities management services to best practice standards.
* Ensure that the highest standards of management and maintenance of the properties and servicing to the occupiers are provided and will seek direction from the FM(s) and in certain circumstances the Property Manager.


* The AFM will report to and seek direction from the FM, taking guidance as appropriate. Working in a number of "virtual teams" with the client focussed teams of Asset and Property Managers, Surveying Executives and Client Accountants.


Client Service

* To understand the Client's objective and instructions in relation to each Property
* To assist the FM in Client reporting on on-site facilities services.

Facilities Management

* To assist in the smooth transition of properties into management and ensure readiness for sale dealing with due diligence enquiries on disposal and lettings from a facilities perspective.
* To ensure that on-site management of the properties is undertaken in accordance with JLLs polices, processes and procedures as defined on the PAM Compliance intranet site (Connect).
* Liaises with occupier representatives referring matters upwards only if they cannot be resolved at local level.
* To regularly liaise with occupiers and be the principal point of contact for advice and guidance in connection with the day-to-day physical operation of the building(s), in support of the FM(s) of any occupier matters that may influence property valuation/investment.
* May have some client contact.
* Will be in the call rota to attend the building(s) during emergencies, ensuring that adequate provision is made for emergency and out of hours cover using the JLL out of hours point of contact.
* Will be involved in, under the guidance of the FM(s), the setting and controlling of service charge budgets, quarterly variance reporting and reconciliation to agreed accounting practices.
* To assist the FM(s) in the procurement of all supplies and services at the property in accordance with the JLLs PAM procurement program. This will include the use of accredited Contractors only, usually on the basis of framework agreements, and JLLs purchase ordering systems. Monitor contractor performance against agreed standards.
* To assist the FM in the building's 'Social Responsible Management' (H&S and environmental/sustainability) activities. To assist the FM in the management of the buildings' plant and equipment. Will be responsible for building management systems where appropriate.
* Will implement minor works, subject to a predetermined budget, and will control all routine expenditure - under the supervision of the FM.
* Help prepare site regulations and issue permits to work for all contractor activities on site.
* To maintain, test and implement disaster planning procedures to cover all emergencies. To organise and co-ordinate fire evacuation and bomb drills.
* Establish and maintain proper site records in accordance with best practice rules.
* Assist in the development and maintenance of occupier handbooks.
* To assist in the monitoring of vacant/void property in conjunction with the clients' insurance policy.
* Visit sites and properties in accordance with the site visit programme issued by the FM.

The hiring manager is looking to interview and appoint as soon as possible. Do not miss out and apply today!

Apply via submission of your CV. For more info or an informal and confidential discussion contact Calan in our Liverpool office at / 0151 255 2260

Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application.

Candidates must be eligible to live and work in the UK.

For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.




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