company secretarial & legal administrator in croydon

posted
job type
permanent
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job details

posted
location
croydon, south east
job category
construction & property
job type
permanent
working hours
Full-Time
reference number
RODA-LE&CO
phone
01489 560180
apply now

job description

Company Secretarial & Legal Administrator - Croydon

MAIN DUTIES AND RESPONSIBILITIES

PRE SALE - ENQUIRIES



* Process all solicitors' enquiries on property disposal.
* Generate invoice for pack.
* Generate solicitors pack
* Attend to additional enquiries from vendor and purchaser's solicitors, liaising closely with the estate manager and finance department.


1 RE-MORTGAGE ENQUIRIES

* Responding to all re-mortgage enquiries directly with the mortgage company or the owners' solicitors.



1 POST SALE COMPLETION

* Re-assignment of properties when legal notices are received.
* Arrears / Apportionment assessment.
* Processing transfer/charge documentation - Receipting Notices.
* Issuing Certificate of Compliance for Land Registry where applicable.

COMPANY SECRETARIAL



1 SHARES / MEMBERSHIP

* Entering the transfer into the register.
* Ensuring the stock transfer form and old share certificate have been received and at this time
* Issue new share certificates
* Attending to lost share certificates.
* Appointment of HML Company Secretarial Services Ltd as Company Secretary if required.
* Maintaining records of members/shareholders on each company.



1 ***INFORMAL AND GENERAL MEETINGS

* Arranging meetings and liaising with the property manager
* Booking the venue for the meetings.
* Issuing notices and sending out the relevant information for the meetings.
* Diarising to pass relevant papers to property manager attending the meeting.
* Handling any proxies which may arise.



1 ***COMPANIES HOUSE

* Filing of all changes of Directors / Secretary with Companies House.
* Responding to queries from Companies House.
* Completing and filing Confirmation Statements



7. GENERAL



7.1 Raising internal invoices/credit notes for all other fees and processing them on the system.



7.2 General filing.



7.3 Any other duties as directed.



7.4 Processing/administering lease enquiries/consents/extensions.



7.5 Processing Land Registry enquiries.

PERSONAL REQUIREMENTS



* Good understanding of Residential Property Management and current legislation
* Well developed interpersonal and communications skills
* Customer focused
* Ability to work on own initiative
* Good numerical skills
* Diplomacy
* Ability to work as a team player
* Ability to multi-task, prioritise workload and work under pressure

Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application.

Candidates must be eligible to live and work in the UK.

For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.

skills

service charge

qualification

driving licence

educational requirements

GCSE