contracts administrator in egham

posted
job type
permanent
salary
£ 20,000 per year
apply now

job details

posted
location
egham, surrey
job category
construction & property
job type
permanent
salary
£ 20,000 per year
reference number
JKB60
apply now

job description

Contracts Administrator

A fit out company is looking for a contracts administrator, ideally with construction experience to join their team in Egham on a permanent basis. Providing administrative support services to the Area Regions Corporate Accounts teams.

Working hours are 9am-5.30pm Mondays and Fridays

Benefits:



* Team events (drinks, food, parties)
* A friendly team
* A short walk from the station
* Permanent position
* Room for progression

Responsibilities:

PRESENTATION DOCUMENTS:



* Working with the team to provide Pitch Documents by using InDesign and PowerPoint.
* Changing images relevant to the pitch, including the text as directed by the sales team, and importing costs, often from Excel, from the Pre- Construction Managers.
* Following the first draft of the document, this will be reviewed by the teams involved in the pitch and any necessary changes made.

TENDER DOCUMENTS:



* Working with the team on tender documents and pre-qualification questionnaires, help to keep deadlines and collate information to be sent out to mechanical and electrical sub-contractors, and also collect information for jobs Area is tendering for.

PROJECT TASKS:



* Working with the team to keep CRM opportunities and the pipeline up to date.

OPERATIONAL & MAINTENANCE MANUALS (O&M):



* The Corporate Accounts Administrator is responsible for updating the O&M manuals at the end of each project.
* The Corporate Accounts Administrator will have to liaise with project designers, sub-contractors, building control, H&S consultants for outstanding information, and enter this in to O&M manual, following the correct document structure.

SITE SET UP FILES:



* The Corporate Accounts Administrator is responsible for creating site set up packs consisting of a health and safety file and site manager file.

TYPING MINUTES:



* The Corporate Accounts Administrator will issue meeting agendas and be required to attend weekly sales meetings to type up minutes
* Populate spread sheet alongside CRM and circulate to team.

GENERAL ADMINISTRATION:



* Answering phone and emails.
* Monitor and maintain electronic and paper filing system.
* Diary management for Director and team.
* Extensive sub-contractor and client liaison by phone and email.
* Organise events.
* Assist Marketing department with information for case studies upon project completion.
* Monitoring the HP Tracker (data entry).
* Raise purchase orders for Project Managers.
* Complete certificates at project conclusion.
* Produce schedule of site conditions, snagging lists, progress reports.
* Booking flights and hotels; analysing cheapest option.
* Arranging meetings, booking meeting rooms.
* Supporting Site Managers with various admin.
* Updating project board and estimating spreadsheet.
* Updating warranties & contract tracking.

Candidate Requirements:



* Ability to demonstrate a strong background in administration ideally within the Construction industry.
* Experience of producing presentation documents preferable.
* Strong knowledge of MS Office and InDesign essential.
* Possess good communication skills both verbal and written.
* Service minded and professional approach.
* Experience of working in a fast-paced environment, coping well with working with strict deadlines.
* Good typing skills, use of audio equipment for typing minutes preferable.
* Flexible and proactive problem solver using their own initiative
* Tenacious and confident
* Calm when under pressure
* Great attention to detail and good organisational skills
* Good at prioritising workload

If you are looking to join a successful company who looks to help grow their staff members and develop your career then contact or call 0203 680 0650

Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application.

Candidates must be eligible to live and work in the UK.

For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.

skills

upload & download drawings on to dc system

qualification

driving licence

educational requirements

GCSE