personal assistant in newcastle upon tyne

job type
£ 22,000 per year
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job details

newcastle upon tyne, tyne and wear
job category
secretarial & admin
job type
£ 22,000 per year
reference number
apply now

job description

It's not just Recruitment Consultants who work for us…

I am actively looking for a stand out Personal Assistant for my Regional Director of the North based in our busy, buzzing office in Newcastle.

We are a leading Construction, Property and Engineering recruitment company divided into regions. The hiring Regional Director is responsible for all our offices in the North of England and I am now looking to hire a support partner to work alongside him. Working in a sales environment can often be challenging and demanding so I need a strong individual who has the emotional intelligence to detach themselves and have a purely operational mind-set.

Our support staff are vital to our success as an organisation and as individuals, this role is key. The Director is incredibly busy and continually in demand so he needs someone highly organised to partner with him.

The role of a Personal Assistant includes but is not limited to:

* Being responsible for the complex diary management for the Regional Director - organising meetings with both internal and external partners often on a large scale.
* Document production - Production, formatting, amending, and delivering.
* Minute taking - keeping a detailed track record of both internal and external meetings, ensuring a high level of confidentiality.
* Arranging all travel down to the last detail.
* Setting up phone calls and group conference calls at short notice.
* Managing preparations for all team-related events.
* Liaising with internal teams such as Talent Acquisition - executing briefs on behalf of the RD.
* The successful candidate will act as the central point of consistent contact and business continuity for the Directors.

The ideal candidate:

* You'll need to be a highly organised individual who is friendly, focused and loves to be busy. You must have excellent attention to detail whilst dealing with a very high volume of inbound tasks and an ever-changing list of diary requirements, travel bookings and ad-hoc requests.
* Ideally you'll have at least 2 + years previous experience as a Personal Assistant in a fast-paced environment, where you learnt to be totally discreet and comfortable with maintaining confidentiality at all times.
* You'll thrive on being able to anticipate & plan for situations in advance and be used to liaising with varied senior staff, clients, agencies, and personal acquaintances.
* Extremely organised with the ability to prioritise and manage workloads amid conflicting demands and busy work periods.
* A strong communicator with demonstrable writing ability, great verbal communication skills and excellent literacy.
* Exceptional at relationship-building - able to develop and maintain good working relationships at all levels.
* Computer literate, able to create reports and agendas as requested
* Able to own and resolve situations from end to end (and anticipate them ahead of time).
* An accomplished multi-tasker - able to manage multiple executive and personal requirements simultaneously.

Randstad Construction, Property & Engineering has featured in the Sunday Times Top 100 Companies to work for year in and year out since 2013. We are part of the Randstad group, one of the leading recruitment & HR service providers in the world with a top five position in the UK and a top three position in fifteen countries including the US, France and Germany.

This is an amazing and rare opportunity so if you are looking for your next step up please call Lauren Huddleston - Head of Talent - for a conversation in confidence!

Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application.

Candidates must be eligible to live and work in the UK.

For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.

educational requirements

high school