purchase ledger manager in enfield

posted
job type
permanent
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job details

posted
location
enfield, greater london
job category
accountancy & finance
job type
permanent
reference number
MJ61211
apply now

job description

We are working on a fantastic opportunity for a Processing Manager to join a successful and well known construction organisation in the heart of Enfield. The organisation has seen significant growth over the past 18 months and continues to have an order book that is the envy of their peer group.

The Processing Manager's position is an instrumental role in their Share Service Centre and manages a team of 17 who process an impressive 400,000 invoices a year for their 200,000 suppliers.

The role will suit a candidate who comes from a high volume environment ideally from a Shared Service centre, who has managed a large team from a construction, Facilities Management or Outsourced background. The sector experience is absolutely vital for this position.

You will be the "go to" person for all matters regarding paying suppliers, ensuring adequate management of the supply chain, sales and credit control functions, which will help the business meet its primary objectives.

Key responsibilities of the Processing Manager will include:
-Supplier Chain Management (Subcontractors, Material Suppliers and Agencies)
-Ensure all invoices are processed within set timelines onto COINS Financial System.
-Ensure invoice queries are resolved within set deadlines following the business invoice query/rejection processes.
-Ensure all approved invoices are paid within their due dates.
-Ensure there is an effective process of monitoring, reporting and resolving any unapproved invoices.
-Ensure all direct debit payments are allocated to their respective invoices and costed in a timely manner.
-Ensure supplier statements are reconciled to COINS supplier account balances on a monthly basis, differences identified to be addressed and formally documented and reported on within the same period in which they are identified.
-Ensure all invoices due to be paid are valid from a VAT and CIS point of view and fully compliant with HMRC regulations in force at the time.
-Ensure the processing team is following embedded processes designed to eradicate duplicates and unauthorised invoice processing.
-Ensure all supplier payment runs are carried out within the agreed Scheduled Payment timetable. To keep out-of-scheduled payments to a minimum and develop KPIs to monitor and record such payments to ensure root causes are identified and appropriate measures taken to try and eradicate causes from bottom up.
-Ensure supplier creation and maintenance process in COINS is management effectively both from a central repository and branch level point of view.
-Ensure all electronic and manual sales invoices are processed in a timely manner and within the agreed month end cut-off times.
-Ensure there is an adequate cash collection process.
-Working Capital Management ( Cash Forecasting)
-Assist the reporting team by providing supplier chain payments at the beginning of each reporting period.
-Working alongside the Finance Managers, assist in providing updates on weekly cash collection figures.
-Ensure the Finance Managers are provided with costs to accrual for any material invoice costs which the processing team have not been able to post to the general prior to month end close.
-Ensure all open sub-ledger batches are cleared prior to the deadlines in place and as agreed from time to time with the reporting team.
-Ensure the department embeds within its processes an adequate monitoring and performance management system including the identification of training needs for any staff falling behind their abilities.

The ideal Processing Manager will have the following experience:
-COINS.
-Construction
-High volume transaction background.
-Experience with communicating at all levels of the organisation hierarchy.
-Customer service.
-Staff management- minimum 4 years.
-Microsoft Office experience including Excel skills.
-Attention to detail.
-Time management and meeting deadlines.

This is an excellent opportunity for an experienced Processing Manager to join a well regarded and known business.

If you are interested in the role of Processing Manager please do not hesitate to apply today.

Randstad Financial & Professional encourage applications from individuals of all ages & backgrounds. Appointment will be made on merit alone but candidates must be able to demonstrate their ability to work in the UK. Randstad Financial & Professional acts as an employment agency for permanent recruitment & an employment business for temporary recruitment as defined by the Conduct of Employment Agencies & Employment Business Regulations 2003

skills

purchase ledger

responsibilities

- COINS - Purchase Ledger

educational requirements

secondary school