1 job found in Birkenhead, Merseyside

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    • wirral, merseyside
    • permanent
    • £22,549 - £24,882 per year
    • full-time
    The Senior Assistant is required to provide comprehensive and confidential business support to the Non-Executive and Executive Directors of Wirral Community Health & Care NHS Trust to deliver their agenda. He/she will undertake a wide range of administrative tasks, including taking personal responsibility for a range of delegated projects and businessThe Corporate Affairs Team provides support to the Executive Team of Wirral Community NHS Foundation Trust including all Board members (Executive and Non-Executive Directors)4 Main duties and responsibilitiesCommunication 4.1. To ensure that the Non-Executive and allocated Executive Director(s) are appropriately briefed in advance of scheduled meetings and events including: * Gathering and extracting information from a range of sources * Assisting with the gathering of data and preparation of presentations * Completing progress reports, as directed 4.2. To organise and provide support to meetings/committees through the taking of minutes in a timely and accurate manner and preparation/distribution of relevant materials as appropriate; disseminate outcomes and follow up action points. 4.3. To organise and manage arrangements for Non-Executive and allocated Executive Director(s) attendance at seminars, workshops, conferences etc. Duties may include co-ordinating the booking of travel, venues, hospitality and equipment 4.4. To manage allocated Executive Director(s) emails as agreed with them, ensuring timely flagging of any priorities and follow up actions to ensure deadlines are met. 4.5. To ensure that appropriate responses to routine correspondence are drafted within the timeframe set out in the trust's procedures and policies 4.6. To work flexibly to provide cross cover when other business support staff are absent either within the Corporate Affairs team or other teams where appropriate. Undertake any other duties as requested in the event of a serious incident. 4.7. To provide administrative support to the Council of Governors working with the Director of Corporate Affairs to ensure compliance with the FT constitution and FT code of governance. 4.8. To support the implementation of the membership strategy providing administrative support and project management expertise to the Director of Corporate Affairs and the Council of Governors in respect of membership engagement. General Management Responsibility - Information Processing, Service Improvement, Personal & People Development & People Management 4.9. To develop and maintain knowledge of the broad spectrum of work that the Non-Executive and allocated Executive Director(s) is involved with to ensure a thorough understanding of priorities and objectives. 4.10. To undertake specific projects aligned to the portfolio of the Non-Executive and allocated Executive Director(s) 4.11. To support the governor election process working the independent election provider and reporting to the Director of Corporate Affairs. 4.12. To maintain the membership database. 4.13. To ensure an effective and efficient electronic filing and data retrieval system for tracking workflow and retrieving archives is in place in order to support the governance function. 4.14. To motivate support staff within the team. Administrative - Information Processing, Information Collection & Analysis 4.15. To ensure Non-Executive and allocated Executive Director(s) diary commitments are organised and managed effectively. 4.16. To communicate and liaise effectively & confidently with internal and external contacts at all levels and from a wide range of settings/sectors on behalf of the Non-Executive and Executive Directors or on own account; to handle enquiries independently. 4.17. To manage and monitor budgets as directed and be authorised signatory if required. 4.18. Work with the Team Leader to develop a consistent approach to the development and monitoring of business administrative systems and to establish and ensure high standards of business support across the Non-Executive and allocated Executive Director(s) remit. Randstad Business Support acts as an employment business when supplying temporary staff and as an employment agency when introducing candidates for permanent employment with a client. Randstad Business Support is an equal opportunities employer and decisions are made on merits alone.
    The Senior Assistant is required to provide comprehensive and confidential business support to the Non-Executive and Executive Directors of Wirral Community Health & Care NHS Trust to deliver their agenda. He/she will undertake a wide range of administrative tasks, including taking personal responsibility for a range of delegated projects and businessThe Corporate Affairs Team provides support to the Executive Team of Wirral Community NHS Foundation Trust including all Board members (Executive and Non-Executive Directors)4 Main duties and responsibilitiesCommunication 4.1. To ensure that the Non-Executive and allocated Executive Director(s) are appropriately briefed in advance of scheduled meetings and events including: * Gathering and extracting information from a range of sources * Assisting with the gathering of data and preparation of presentations * Completing progress reports, as directed 4.2. To organise and provide support to meetings/committees through the taking of minutes in a timely and accurate manner and preparation/distribution of relevant materials as appropriate; disseminate outcomes and follow up action points. 4.3. To organise and manage arrangements for Non-Executive and allocated Executive Director(s) attendance at seminars, workshops, conferences etc. Duties may include co-ordinating the booking of travel, venues, hospitality and equipment 4.4. To manage allocated Executive Director(s) emails as agreed with them, ensuring timely flagging of any priorities and follow up actions to ensure deadlines are met. 4.5. To ensure that appropriate responses to routine correspondence are drafted within the timeframe set out in the trust's procedures and policies 4.6. To work flexibly to provide cross cover when other business support staff are absent either within the Corporate Affairs team or other teams where appropriate. Undertake any other duties as requested in the event of a serious incident. 4.7. To provide administrative support to the Council of Governors working with the Director of Corporate Affairs to ensure compliance with the FT constitution and FT code of governance. 4.8. To support the implementation of the membership strategy providing administrative support and project management expertise to the Director of Corporate Affairs and the Council of Governors in respect of membership engagement. General Management Responsibility - Information Processing, Service Improvement, Personal & People Development & People Management 4.9. To develop and maintain knowledge of the broad spectrum of work that the Non-Executive and allocated Executive Director(s) is involved with to ensure a thorough understanding of priorities and objectives. 4.10. To undertake specific projects aligned to the portfolio of the Non-Executive and allocated Executive Director(s) 4.11. To support the governor election process working the independent election provider and reporting to the Director of Corporate Affairs. 4.12. To maintain the membership database. 4.13. To ensure an effective and efficient electronic filing and data retrieval system for tracking workflow and retrieving archives is in place in order to support the governance function. 4.14. To motivate support staff within the team. Administrative - Information Processing, Information Collection & Analysis 4.15. To ensure Non-Executive and allocated Executive Director(s) diary commitments are organised and managed effectively. 4.16. To communicate and liaise effectively & confidently with internal and external contacts at all levels and from a wide range of settings/sectors on behalf of the Non-Executive and Executive Directors or on own account; to handle enquiries independently. 4.17. To manage and monitor budgets as directed and be authorised signatory if required. 4.18. Work with the Team Leader to develop a consistent approach to the development and monitoring of business administrative systems and to establish and ensure high standards of business support across the Non-Executive and allocated Executive Director(s) remit. Randstad Business Support acts as an employment business when supplying temporary staff and as an employment agency when introducing candidates for permanent employment with a client. Randstad Business Support is an equal opportunities employer and decisions are made on merits alone.

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