health & safety protocols

best practices.

access control and quarantine  

  • Set clear policies for workplace access  
  • Draw up a map of your workplace and map out all key elements employees need to access
  • Request employees quarantine when they show any sign of COVID-19 symptoms 
  • Track and document all building entries and exits  

social distancing

  • Set clear policies for physical distancing in the workplace: maintaining  distance between employees, avoiding employee’ gatherings in common spaces (entrances, exits, stairwells, and inside trailer offices) and in-person meetings or in a closed room
  • State the social distancing policy at the entrance zone and elevators
  • Install floor indicators to help employees respect your local country distance
  • Install plexiglass panes when social distancing can not be 100% respected

hygiene

  • Establish daily disinfection procedures 
  • Place hand washing stations at the entrance of the building and ask employees to wash their hands upon entry
  • Remind workers of proper hand washing techniques before and after shifts, during breaks, after going to the bathroom, etc. 

  • Increase hand washing stations with proper hand hygiene reminders
  • Clean and disinfect all common areas at the end of each shift
  • Provide proper equipment to promote hygiene and prohibit sharing of tools to minimize the spread of the virus
  • Clean and disinfect all tools and machinery, and increase cleaning at the end of the day
  • Disinfect keyboards, mouses and phones at the end of the day with anti-bacterial disinfectants, and leave desks empty

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facilities and equipment

  • Stop elevator use whenever possible. If that’s not possible, restrict elevators to 2 people at a time. 
  • Stop sharing items such as pens, phones, etc.
  • Disinfect printers and photocopiers after each use, or finding alternative solutions to their use
  • Establish electronic signatures protocol where possible 
  • Provide critical supplies to your employees
  • Establish protocols to move in a clockwise direction in corridors, hallways and narrow spaces.

training and communication

  • Provide training on new work protocols and measures
  • Raise workforce awareness on a regular basis on how employees can stop the spread of the COVID-19
  • Promote mandatory health and hygiene protocols (e.g., hand washing, mask use, glove use) for employees, and provide instruction on proper usage and disposal of these materials 
  • Post informative signage as reminders and guidelines
  • Provide workers with up-to-date information from credible sources.
    Also share details on how your company is addressing COVID-19 (i.e. your action plan and available resources)
  • Set up an HR support line for addressing questions and concerns from employees
  • Build an internal responsibility system where everyone is to do their part
  • Reinforce your company's commitment to health and safety