health & safety protocols

  • access control and quarantine

    • Set clear policies for workplace access  
    • Draw up a map of your workplace and map out all key elements employees need to access
    • Request employees quarantine when they show any sign of COVID-19 symptoms 
    • Track and document all building entries and exits  

  • social distancing

    • Set clear policies for physical distancing in the workplace: maintaining  distance between employees, avoiding employee’ gatherings in common spaces (entrances, exits, stairwells, and inside trailer offices) and in-person meetings or in a closed room
    • State the social distancing policy at the entrance zone and elevators
    • Install floor indicators to help employees respect your local country distance
    • Install plexiglass panes when social distancing can not be 100% respected

  • hygiene

    • Establish daily disinfection procedures 
    • Place hand washing stations at the entrance of the building and ask employees to wash their hands upon entry
    • Remind workers of proper hand washing techniques before and after shifts, during breaks, after going to the bathroom, etc. 
    • Increase hand washing stations with proper hand hygiene reminders
    • Clean and disinfect all common areas at the end of each shift
    • Provide proper equipment to promote hygiene and prohibit sharing of tools to minimize the spread of the virus
    • Clean and disinfect all tools and machinery, and increase cleaning at the end of the day
    • Disinfect keyboards, mouses and phones at the end of the day with anti-bacterial disinfectants, and leave desks empty

  • facilities and equipment

    • Stop elevator use whenever possible. If that’s not possible, restrict elevators to 2 people at a time. 
    • Stop sharing items such as pens, phones, etc.
    • Disinfect printers and photocopiers after each use, or finding alternative solutions to their use
    • Establish electronic signatures protocol where possible 
    • Provide critical supplies to your employees
    • Establish protocols to move in a clockwise direction in corridors, hallways and narrow spaces.

  • training and communication

    • Provide training on new work protocols and measures
    • Raise workforce awareness on a regular basis on how employees can stop the spread of the COVID-19
    • Promote mandatory health and hygiene protocols (e.g., hand washing, mask use, glove use) for employees, and provide instruction on proper usage and disposal of these materials 
    • Post informative signage as reminders and guidelines
    • Provide workers with up-to-date information from credible sources.
      Also share details on how your company is addressing COVID-19 (i.e. your action plan and available resources)
    • Set up an HR support line for addressing questions and concerns from employees
    • Build an internal responsibility system where everyone is to do their part
    • Reinforce your company's commitment to health and safety