health & safety protocols
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access control and quarantine
- Set clear policies for workplace access
- Draw up a map of your workplace and map out all key elements employees need to access
- Request employees quarantine when they show any sign of COVID-19 symptoms
- Track and document all building entries and exits
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social distancing
- Set clear policies for physical distancing in the workplace: maintaining distance between employees, avoiding employee’ gatherings in common spaces (entrances, exits, stairwells, and inside trailer offices) and in-person meetings or in a closed room
- State the social distancing policy at the entrance zone and elevators
- Install floor indicators to help employees respect your local country distance
- Install plexiglass panes when social distancing can not be 100% respected
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hygiene
- Establish daily disinfection procedures
- Place hand washing stations at the entrance of the building and ask employees to wash their hands upon entry
- Remind workers of proper hand washing techniques before and after shifts, during breaks, after going to the bathroom, etc.
- Increase hand washing stations with proper hand hygiene reminders
- Clean and disinfect all common areas at the end of each shift
- Provide proper equipment to promote hygiene and prohibit sharing of tools to minimize the spread of the virus
- Clean and disinfect all tools and machinery, and increase cleaning at the end of the day
- Disinfect keyboards, mouses and phones at the end of the day with anti-bacterial disinfectants, and leave desks empty
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facilities and equipment
- Stop elevator use whenever possible. If that’s not possible, restrict elevators to 2 people at a time.
- Stop sharing items such as pens, phones, etc.
- Disinfect printers and photocopiers after each use, or finding alternative solutions to their use
- Establish electronic signatures protocol where possible
- Provide critical supplies to your employees
- Establish protocols to move in a clockwise direction in corridors, hallways and narrow spaces.
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training and communication
- Provide training on new work protocols and measures
- Raise workforce awareness on a regular basis on how employees can stop the spread of the COVID-19
- Promote mandatory health and hygiene protocols (e.g., hand washing, mask use, glove use) for employees, and provide instruction on proper usage and disposal of these materials
- Post informative signage as reminders and guidelines
- Provide workers with up-to-date information from credible sources.
Also share details on how your company is addressing COVID-19 (i.e. your action plan and available resources) - Set up an HR support line for addressing questions and concerns from employees
- Build an internal responsibility system where everyone is to do their part
- Reinforce your company's commitment to health and safety