Reopening workplaces requires new health and safety protocols that take COVID-19 into consideration. Below, we outline some general best practices to protect your employees when they transition back to work.
health & safety protocols
access control and quarantine
Set clear policies for workplace access
Draw up a map of your workplace and map out all key elements employees need to access
Request employees quarantine when they show any sign of COVID-19 symptoms
Track and document all building entries and exits
Set clear policies for physical distancing in the workplace: maintaining distance between employees, avoiding employee’ gatherings in common spaces (entrances, exits, stairwells, and inside trailer offices) and in-person meetings or in a closed room
State the social distancing policy at the entrance zone and elevators
Install floor indicators to help employees respect your local country distance
Install plexiglass panes when social distancing can not be 100% respected
Establish daily disinfection procedures
Place hand washing stations at the entrance of the building and ask employees to wash their hands upon entry
Remind workers of proper hand washing techniques before and after shifts, during breaks, after going to the bathroom, etc.
Increase hand washing stations with proper hand hygiene reminders
Clean and disinfect all common areas at the end of each shift
Provide proper equipment to promote hygiene and prohibit sharing of tools to minimize the spread of the virus
Clean and disinfect all tools and machinery, and increase cleaning at the end of the day
Disinfect keyboards, mouses and phones at the end of the day with anti-bacterial disinfectants, and leave desks empty
facilities and equipment
Stop elevator use whenever possible. If that’s not possible, restrict elevators to 2 people at a time.
Stop sharing items such as pens, phones, etc.
Disinfect printers and photocopiers after each use, or finding alternative solutions to their use
Establish electronic signatures protocol where possible
Provide critical supplies to your employees
Establish protocols to move in a clockwise direction in corridors, hallways and narrow spaces.
training and communication
Provide training on new work protocols and measures
Raise workforce awareness on a regular basis on how employees can stop the spread of the COVID-19
Promote mandatory health and hygiene protocols (e.g., hand washing, mask use, glove use) for employees, and provide instruction on proper usage and disposal of these materials
Post informative signage as reminders and guidelines
Provide workers with up-to-date information from credible sources.
Also share details on how your company is addressing COVID-19 (i.e. your action plan and available resources)
Set up an HR support line for addressing questions and concerns from employees
Build an internal responsibility system where everyone is to do their part
Reinforce your company's commitment to health and safety