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senior administration specialist in Guangdong

Guangdong, Guangdong
job type
CNY 5,000 每年
reference number
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job description

Key responsibilities:

Provide full scale of administrative support to the professional office, ensure on-time delivery, associate satisfaction and cost effectiveness.

1.    Transportation arrangement (15%)

l   Bus route design and monitor, communication with the leasing vendor

l   Bus leasing monthly expenses monitor, statistics and prepare payment

l   Business car arrangement (for both renting cars and the company owned car)

2.    Canteen management (15%)

l   Food supplier performance monitoring (audit, lead the committee)

l   Complain handling

l   Coordinating the maintenance of canteen equipment and facility

l   Monthly expenses checking and payment, daily meal ordering (if the associate doesn't come to work, we don't order the food for him/her) and review the menu

3.    Travel management (20-25%)

l   Ticket and hotel reservation

l   Monthly expenses checking and payment

l   Prepare invitation letter, Visa application

4.    Support the Site Leader (30%)

l   The authorized person to safe keep and use the Company chops for 2 legal entities: MGFC & MCL.

l   All MRO contracts management: routing for GM role’s approval and archiving

l   Annual inspection for all legal certificates (including business license and all other company certification) for the legal entities, and safe keep those certificates.

l   Invitation letter for US visitors and make local travel arrangement for some of the visitors.

l   Help the Site Leader to arrange the Board meetings and follow up with any changes on JV contracts (like the change of board members will trigger the renew process on a lot of legal documents)

5.    Others (10-15%)

l   Monitor attendance system, generate the attendance report according to the attendance policy.

l   Leave / vacation statistics (before Workday)

l   Support the HR/Admin. Supervisor on the company events like team building and annual party etc.



Requirements and Qualifications:  

1.    Bachelor degree. At least 4 year at administration function preferably from professional office environment.

2.    Good English skill at both Oral and Written.

3.    Good Word and Excel skills.

4.    Teamwork player with coordinating skills.


Key competencies:

l  Being Resilient

l  Manages Complexity

l  Persuades

l  Plans and Aligns

l  Situational Adaptability





Receptionist (outsourced today)

Normal office support

l   Reception: Visitor receiving, couriers management, switchboard Business card printing

l   All administration expenses statistics, classification and payment.

l   Stationery planning, ordering and distribution

l   Other office supplies – tea, coffee, water, tissue, toilet paper etc. planning and ordering

l   Maintain and assist the operation of office facilities, such as printer, fax, and telephone

l   Office housekeeping – work with the outsourced vendor.

l   Backup to the Admin. specialist on transportation arrangement and air ticket&hotel booking


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