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office and services administrator in Melbourne CBD

Melbourne CBD, Victoria
job type
AU$ 55,000 per year
reference number
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job description

Join one of Australia’s largest services providers of energy, oil and gas located in Melbourne. This is an exciting opportunity for someone looking for the next step in their career allowing you to be responsible with the ability to respond to a variety of functions assisting in the operation and maintenance of all office locations.

This diverse role will allow you to interact and assist in all areas of the business across various locations whilst being receiving on the job training with a chance to progress in the role. You will report to both the Services Manager and Site Coordinator who describe their team as being focused, determined and have the capability to excel, delivering excellent service by meeting the pace set by the business.

Responsibilities include (but are not limited to):

  • Assisting with onboarding and training of new staff members
  • Attending to soft service functions, such as reception, catering, mail sorting and other service requests
  • Processing purchase orders, invoices and credit card reconciliation
  • Preparing meeting rooms and facilities
  • Liaising with both internal and external stakeholders
  • Managing incoming customer requires, correspondence and records
  • Coordination of space management activities
  • Assisting with reporting, expense management and travel coordination
  • Supporting the Services Manager and Site Coordinator where required

Why should you apply for this role?

  • A chance to expand your learning and broaden your skills/knowledge
  • Intense program and on the job training provided
  • An opportunity to travel interstate once a quarter
  • To work in a focused and passionate team
  • Get the opportunity to develop and progress further in your career
  • Leadership development opportunities
  • To gain exposure across various offices and understand their processes and legislations

Key Selection Criteria:

  • A minimum of 4-5 years of experience in an administrative or facilities and customer service role
  • Experience in high end back office duties
  • Excellent communication skills both written and verbal
  • Easily adaptable to new software and technology
  • Ability to meet deadlines and multi-task
  • Proven experience working in a team environment
  • A good understanding of space management – space management software experience is desirable
  • Must demonstrate being flexible and proactive, where you have implemented solutions
  • High attention to detail
  • A positive and ‘can do’ attitude
  • A strong interest in Health, Safety and Environment will be highly regarded

If you feel you have what it takes to apply for this exciting vacant role please click 'APPLY' now and submit your resume along with your cover letter addressing the key selection criteria or alternatively contact Ashley Rappazzo for a confidential discussion

Only candidates who match the job description will be contacted.

apply now