reception and facilities co-ordinator - m/w/x in brussel-stad

posted
job type
vast
apply now

job details

posted
location
brussel-stad
job category
Horeca
job type
vast
reference number
TTBE432503
apply now

job description

Tempo-Team is looking for an Office Manager/Receptionist for a society in the center of Brussels. Your role : To provide a high quality, consistent and efficient reception, facility and support service, by building and maintaining an office environment that meets the needs of our business. Agreed procedures and guidelines must be followed, and service delivered must always be of a consistent and high quality, ensuring that at all times, you are working in the best interests of the business. 1. RECEPTION - Meeting and greeting visitors to the office, offering them refreshments and directing them to the right person. -Keeping the reception area tidy and covering reception at all times. -Looking after the 'visitor' book. Arranging security passes for visitors and staff -Maintain appointment diary either manually or electronically for meeting rooms. Arranging refreshments, including lunches. -Ensuring meeting room facilities are kept to a high standard 2. FACILITIES -Pro-actively ensuring suppliers are delivering a high quality service. Supplier contract negotiation. -Complying with Health and Safety standards. -Liaising with building management to ensure the office standards are maintained. -Maintain accurate records of all supplier contracts and ensure we are negotiating the best price and service. 3. GENERAL OFFICE DUTIES -Dealing with all in coming and out going post. -Maintain office sickness and absence records. Confirming all absences in the offices on a daily basis and ensuring that these are logged in accordance with the HR guidelines. - Ensuring that stocks of all stationery and print matter are maintained at all times. Ordering beverage, refreshments and general office consumables in an efficient and cost-effective way. -Booking events and lunches as directed -Document archiving. -Ad-hoc typing -Any other ad-hoc duties as directed by the Administration Manager.

qualification

The role requires proven reception experience and excellent attention to detail. You should have a methodical and intelligent approach to our work, professional communication skills and the ability to converse with people at all levels of seniority, both in our business and with clients. Bachelor diploma in Office Management or similar by experience Perfect knowledge of English and good level of French or Dutch Word/Excel and PowerPoint to an intermediate/advanced level Ability to work under pressure Proven attention to detail Demonstrable initiative and drive Proven reception experience Excellent Customer Services Competencies : - Planning and Analysing -Role Model -Communicator and motivator -Customer Service Skills -Result - orientated -Problem solving -Accuracy Availabilities : Mission to start ASAP - for fixed term contract Brussels center