assistant contract administrator in toronto

job type
CA$ 25 per hour
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job details

toronto, ontario
job category
job type
CA$ 25 per hour
reference number
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job description

General Accountability
Reporting to the Manager – Contract Administration, is responsible assisting Senior Contract Administrators (SCA)/Contract Administrators (CA) to help co-ordinate and administer the day-to-day activities associated with contract administration activities of contracts relating to contracts involving construction, engineering/architectural consultants and technical services consistent with the Commission’s procurement policy and departmental procedures and guidelines.

Duties and Responsibilities

Shall have responsibility for but not limited to:

• assisting with co-ordinating the communication with bidders during the bid period; attending/conducting site visits/tours; preparing/processing addenda for issuance to bidders; evaluating bids and preparing commercial analysis; verifying procurement authorizations and preparing award letters and purchase orders;
• interpreting contract and ensuring compliance with contract terms and the requirements of the scope of the work;
• processing work plan releases;
• administering payment process progress payments, off-site inventory payments, preparing/processing certificates of payments and assessing back charges and liquidated damages;
• processing release of holdback payments as per Construction Lien Act;
• preparing estimates for proposed changes/amendments/claims;
• processing requests for quotes, contract amendments/changes and change directives;
• evaluating and preparing analysis of contractor’s submissions for changes and claims;
• analyzing rationale for contract changes/claims with contractor’s as well as co-ordinating support from other departments.
• Processing contract close-outs; and
• Maintaining contract files.

• University degree or College Diploma in a relevant discipline or a combination of education, training and experience deemed to be equivalent;
• Knowledge of procurement and/or contract administration concepts and practices;
• Strong mathematical skills;
• Proficient in Microsoft Word, Excel, IFS, Focus, SharePoint;
• Effective interpersonal, organizational, multi-tasking, verbal and written communication skills and the ability to co-ordinate efforts of others to
accomplish objectives;
• Strong organizational skills and the ability to multi task effectively;
• Effective analytical and problem solving skills and must be detailed oriented;
• Sound judgement and strong communication skills, both oral and written; and
• Ability to prioritize the various activities to maximize efficiency and meet deadlines.

Please send your resume in confidence to

Randstad Professionals Canada
Randstad Canada is committed to building a diverse workforce reflective of the diversity of Canada. As a result, we promote employment equity and encourage candidates, especially those who identify as a woman, an Aboriginal person, a person with a disability or a member of a visible minority group, and any others who may contribute to the diversification of our workforce, to apply.

Randstad Canada is also committed to developing an inclusive, barrier-free selection processes and work environments.If contacted in relation to a job opportunity, you should advise your Randstad Representative or your local Randstad branch in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner.Information received relating to accommodation measures will be addressed confidentially.

For all feedback on equity and accommodation needs, please contact your local Randstad Canada Branch.