office assistant/legal clerk in Victoria

posted:
location
Victoria, British Columbia
job type
Permanent
reference number
532914STFEN
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job description

We are looking for an amazing Legal Clerk/Office Assistant for our client in beautiful downtown Victoria!

It is a small investment management firm operating in a specialized niche market. The scope of work is diverse and they require a multi-talented individual to be part of their busy team.

You will be responsible for the efficient functioning of the Legal Department, ensuring that all administrative and organizational details are taken care of in a timely and appropriate manner. The Legal Clerk will work closely a variety of legal matters and projects, including drafting, revising and reviewing documents.

Responsibilities

• Maintaining minute books for group entities
• Preparing and coordinating annual regulatory filings and renewals
• Preparing corporate resolutions
• Working with the Legal Counsel to develop and implement an intuitive and structured filing system for the office, and assisting members of the office with use and access to the files as appropriate
• Assisting the Legal Counsel in the implementation and monitoring of office policies and procedures
• Assisting others in the office and working as a cooperative member of the team
• Providing general record-keeping and administrative support, as needed.
• Taking on new challenges and other responsibilities as required to provide excellent client service


Skills and requirements

• Training as a legal clerk or office assistant
• Minimum of 3 years of administrative/secretarial/clerk experience in a law firm
• Basic knowledge of corporate structures and familiarity/experience working with corporate documents, including minute book documents and resolutions
• High level of proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
• Excellent organizational skills with strong attention to detail
• Strong verbal and written communication skills
• Strong work ethic & self-motivated, with an ability to act independently using sound judgment and initiative
• Ability to manage multiple tasks and priorities under time constraints with ease
• Ability to maintain general record keeping and filing systems, in physical and electronic format
• The utmost of discretion and the ability to handle confidential and sensitive material in an appropriate manner
• Willingness to work on new projects and assist with other administrative matters as required

Advantages:

• Salary is $55 000 to $75 000 depending on experience


If this description fits your qualifications please, forward your resume to raj.sra@randstad.ca or sarah.harwood@randstad.ca as well as register online at www.randstad.ca under one of our Staffing consultants will review your application. We welcome all applications; however, only those candidates who meet the requirements and are short listed will be contacted.




Rajbans,
Jennifer,
Sarah,
Kathleen

Phone Number:
250.383.1389
Fax Number:
250.360.1685

Randstad Canada
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