office assistant/legal clerk in victoria

job type
apply now

job details

victoria, british columbia
job category
Administrative Support
job type
reference number
apply now

job description

We are looking for an amazing Legal Clerk/Office Assistant for our client in beautiful downtown Victoria!

The client is a small investment management firm operating in a specialized niche market. The scope of work is diverse and they require a multi-talented individual to be part of their busy team.

You will be responsible for the efficient functioning of the Legal Department, ensuring that all administrative and organizational details are taken care of in a timely and appropriate manner. The Legal Clerk will work closely a variety of legal matters and projects, including drafting, revising and reviewing documents.

• Maintaining minute books for group entities
• Preparing and coordinating annual regulatory filings and renewals
• Preparing corporate resolutions
• Working with the Legal Counsel to develop and implement an intuitive and structured filing system for the office, and assisting members of the office with use and access to the files as appropriate
• Assisting the Legal Counsel in the implementation and monitoring of office policies and procedures
• Assisting others in the office and working as a cooperative member of the team
• Providing general record-keeping and administrative support, as needed
• Taking on new challenges and other responsibilities as required to provide excellent client service

• Training as a legal clerk or office assistant
• Minimum of 3 years of administrative/secretarial/clerk experience in a law firm
• Basic knowledge of corporate structures and familiarity/experience working with corporate documents, including minute book documents and resolutions
• High level of proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
• Excellent organizational skills with strong attention to detail
• Strong verbal and written communication skills
• Strong work ethic and self-motivated, with an ability to act independently using sound judgment and initiative
• Ability to manage multiple tasks and priorities under time constraints with ease
• Ability to maintain general record keeping and filing systems, in physical and electronic format
• The utmost discretion and the ability to handle confidential and sensitive material in an appropriate manner
• Willingness to work on new projects and assist with other administrative matters as required

Salary is $55,000 to $75,000 depending on experience.

If this description fits your qualifications please forward your resume to or as well as register online at and one of our staffing consultants will review your application. We welcome all applications, however, only those candidates who meet the requirements and are short listed will be contacted.


Phone Number:
Fax Number:

Randstad Canada