talent acquisition coordinator in calgary

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calgary, alberta
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Human Resources
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Do you have previous recruitment experience from a large organization? Have you previously work on the Workday ERP software? Are you looking for a chance to further develop your skills in the Recruitment and HR functions? If so, please look no further as we have an excellent opportunity for you!

We are currently looking for a Talent Acquisition Coordinator to support our client, a leading Oil, Gas, & Energy company, in their downtown Calgary office. In this role you will work full time hours from Monday to Friday on a 7 month assignment, earning a competitive wage of $30 per hour. As a Talent Acquisition Coordinator, you will be responsible for the effective support and direction of the Talent Acquisition (TA) function and project enterprise wide, with additional support across all HR functions as necessary. Daily responsibilities will include but not be limited to the following:

Recruitment Support:
• Manage the TA Coordinator role of the recruitment process in Workday
• Update the Talent Acquisition Team SharePoint site as requested.
• Update information on various databases as requested.
• Run reports in Workday on a regular basis for statistical reporting purposes for the TA Manager.
• Initiate and coordinate pre-employment background checks including medicals, criminal checks, drivers abstracts, etc.
• Process all medical checks, track and report on weekly candidates status’ with our providers to ensure new employees fulfill their conditions and can commence employment with the company
• Create job postings on internal and external websites using Workday.
• Post to job boards manually as requested.
• Create newspaper advertisements as requested.
• Schedule interviews for internal and external candidates as requested.
• Book travel arrangements for external candidates as requested.
• Collaborate with candidates and other areas of Human Resources (i.e. Advisory Services, Benefits, Talent Management and Payroll) regarding the recruitment processes and issues that arise.
• Provide Recruitment/Relocation/Immigration administration support by sending the relocation initiation documents to HR Mobility.
• Verify and enter details for successful onboarding of candidates in Workday

Program Support
• Career Fairs: Accountable for registering and coordinating fairs, ordering and managing all career fair inventory, including other stakeholders (inclusive of Public Relations and Diversity) for shared opportunities.
• Summer Student and Coop Programs: Provide end to end recruitment support
• Cobra Testing: Provide assistance by coordinating and managing the Cobra testing for the Control Center Operations as required.

Individual Specific Accountabilities:
• Manage a tracking spreadsheet for all recruitment activity (BackChecks, Job Postings, Offers) to reflect status of stages of recruitment.
• Communicate with Accounts Payable regarding invoice processes and payments for all Talent Acquisition invoices (i.e.social media, job boards, journal postings, staffing agencies and medicals).
• Code invoices through Markview for various Talent Acquisition expenses to ensure payment to external vendors
• Provide ad hoc support to Talent Acquisition Advisors and Advisory Services as requested such as creation of spreadsheets, data tracking, prescreening, regrets and reference checks, uploading documents and pulling resumes
• Provide support for set up and sign up of training or facilitated sessions as required (booking venues, catering, preparing resource materials, presentation material preparation).

• Gain experience working for an industry leading organization
• Work full time hours on a 7 month assignment
• Earn a competitive wage of $30 per hour
• Calgary, AB location

• Minimum 3 years related experience in an office environment.
• Demonstrated highly effective customer service skills required, including appropriate telephone and email etiquette, diplomacy, demonstrated bias for action/sense of urgency
• Ability to respond efficiently and effectively to routine customer service issues and to make sound decisions for determining the nature of the inquiry and need to escalate or not
• Strong attention to detail and a high degree of accuracy.
• Proficiency with MS Office suite (Microsoft Word, Outlook, PowerPoint, Excel, Access and Visio).
• Strong organizational skills and ability to handle multiple priorities in a fast paced environment.
• Strong interpersonal and communication skills
• A high degree of professionalism, discretion, confidentiality and independence.

• Experience working in and with Workday and with customer relationship management (CRM) systems strongly preferred
• HR experienced is considered an asset.
• Working towards Registered Professional Recruiter Certification (RPR) is nice to have but not required


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Randstad Professionals Canada
Randstad Canada is committed to building a diverse workforce reflective of the diversity of Canada. As a result, we promote employment equity and encourage candidates, especially those who identify as a woman, an Aboriginal person, a person with a disability or a member of a visible minority group, and any others who may contribute to the diversification of our workforce, to apply.

Randstad Canada is also committed to developing an inclusive, barrier-free selection processes and work environments.If contacted in relation to a job opportunity, you should advise your Randstad Representative or your local Randstad branch in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner.Information received relating to accommodation measures will be addressed confidentially.

For all feedback on equity and accommodation needs, please contact your local Randstad Canada Branch.