As the Executive Assistant, you will provide highly efficient administrative support, including the provision of tasks of a confidential nature and manage multiple priorities at a time while maintaining a high level of communication with the relevant stakeholders.
Responsibilities:
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As an Executive Assistant, you will provide high level support to our executives, enabling them to focus on their critical responsibilities and strategic initiatives. Your main responsibilities will include:
- Efficiently manage and prioritize the executives' calendars, scheduling meetings, conferences, and appointments to optimize their time and productivity.
- Prepare and edit documents, presentations, and reports, maintaining a high level of accuracy and attention to detail.
- Assist in the planning and execution of company events, board meetings, and conferences.
- Provide administrative support for various projects, including maintaining project documentation, tracking progress, and coordinating meetings.
- Assist in research and data collection for projects as needed and collaborate with team members to ensure project objectives are achieved.
- Manage confidential information with utmost discretion and professionalism.
- Collaborate with other administrative staff and teams to ensure seamless communication and coordination across departments.
- Conduct research and compile data to support decision-making processes and strategic initiatives.
- Undertake special projects and assignments as directed by the executive team.
- Update and maintain relevant Service Delivery stream’s SharePoint pages within Connect
- (intranet) and upload documents to SharePoint as required.
Requirements: To succeed in this role, you should have:
- Proven experience as an Executive Assistant or similar role, supporting C-level executives or senior management.
- Excellent communication skills, both written and verbal, with a keen eye for detail.
- Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook)and other relevant software such as Trello and Sharepoint.
- Discretion and professionalism in handling sensitive and confidential information.
- Strong problem-solving abilities and a proactive approach to resolving issues.
- A proactive approach with a flexible and adaptable nature, able to thrive in a fast-paced and ever-changing environment.
- Bachelor's degree in business administration or a related field (preferred but not mandatory).
- Experience in education, health, aged care or NFP industries or similar will be beneficial but not mandatory.
- Blue card or willing to obtain one.
How to Apply:
If you are excited about the prospect of being an indispensable asset to our client's executive team, please submit your resume through the APPLY button or email milena.ponce@randstad.com.au
At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.
