finance department assistant in warszawa

posted
job type
permanent
apply now

job details

posted
location
warszawa, mazowieckie
job category
administracja biurowa
job type
permanent
reference number
51534
apply now

job description

Supporting operational processes in CSC Poland Finance.

CSC Poland Finance provides support, services to EMEA countries, London and APAC in the area of Product Control, Regulatory Reporting, Statutory Reporting, Controls, Balance Sheet Substantiation, RWA and Projects.

what we offer

  • Work in a young and dynamic team
  • Possibility of cooperation and establishing relations on various level of the multinational company
  • Work in a diversified environment
  • Possibility of getting work experience in modern location well advanced in the contemporary work style
  • Exposure to senior management and finance teams
  • Further developing time management, project management and organizational skills

your tasks

1. Manage Internal communication

  • Work with CSC peers (across CSC business office, CRS, PR and marketing) to deliver consistent messages to Finance staff
  • Proactively manage various communication channels such as notice boards, online Collaborate presence, email newsletters, townhalls and any other channels
  • Tailor the messages to be communicated for best penetration and resonance with Finance staff
  • Collaborate on country CSC level efforts and represent Finance in communication related working group
  • Drive and administer Finance level networking streams and local people strategy sessions (Social Committee, VOE Committee, etc)
  • Prepare site level metrics and organizational charts

2. Training Champion

  • Maintain Finance local training curriculum
  • Work with local peers to deliver Site level trainings to Finance
  • Conduct all training administration tasks (facility bookings, GLMS training opening, survey follow up)
  • Organize training events
  • manage related GLMS administration
  • assist in arranging training materials

3. Manage office environment

  • Track headcount / office space status
  • Holding ultimate responsibility over ensuring clean and well equipped office space through working with CRS and CTI  
  • Arrange for catering for internal events
  • Assist in settling invoices through P2P and expenses through CTE
  • Work with VOE groups to address issues around office environment

4. Onboarding related tasks

  • Lead newcomer onboarding efforts (buddy allocation, welcome pack)
  • Organize regular onboarding trainings
  • Maintain newcomer handbook updated

5. Ongoing administration

  • Submit and track printer access, security id, internal desk move, taxi order queries
  • Full P2P administration and vendor management for Finance vendors
  • Distribute payroll papers and updating the local teams on CSC Poland benefits
  • Coordinate and administer professional fee expensing
  • Purchase sundry, branding gifts, etc as necessary

6. Build internal knowledge base for admin related issues

7. Event organizing

  • Responsible for organizing Finance hosted events

responsibilities

  • Strong written and oral communication skills, ability to formulate opinions and express them in clear and understandable manner
  • Ability to work with senior management
  • Excellent command of English both written and oral
  • Computer Literacy
  • Excellent organizational skills
  • Ability to prioritize tasks and work under pressure
  • Flexible, ability to complete tasks end to end and within timeliness
  • Ability to work independently
  • Precise, attention to detail
  • Min. 1 year of relevant work experience
  • Highly computer literate, with excellent knowledge of Excel
  • Higher degree


Employment Agency - registry number 47