operations specialist in cluj-napoca

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cluj-napoca, cluj
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job description

Are you interested in a successful career within a multinational company in Cluj-Napoca?
On behalf of our client, a global leader in factory automation, providing high-tech products and specialized services, we are looking for an Operation Specialist.
If you have previous Logistics/Warehouse experience this position is for you!

Job description

Operational duties:

a)Responsible for administration of Sales orders and Purchase orders, warehouses, control inventories.
b)Prepare and ship sales invoices.
c)Supervise reception and shipping/packing of goods.
d)Administration and follow-up of Service and Training provided by technicians.
e)All contacts with mother company and subsidiaries.
f)Administrate and control inventory.
g)Monthly reporting to direct manager.

Administration duties:

a)Negotiate contracts with suppliers /forwarder companies, back office management/
b)Daily care of the office, including contacts with mother company, customers and suppliers plus finance department.
c)Supply the back office - refreshments, packing materials.

Tasks in details:

Spare parts
a)Handling of incoming orders, proceed in ERP System.
b)Offer the spare parts to customers according to incoming requests.
c)Invoicing of spare parts.
d)Monitoring the open orders.

Machine Sales
a)Supporting of machine sales.
b)Incoming Sale Order processing in ERP Systems.
c)Machines allocations in European Planning Tool.
d)Arrangements of the machine transportation.
e)Invoicing of machines.
f)Monitoring the open orders.

Services (trainings, field service, preventive maintenance)
a)Supporting the administration of services.
b)Order and allocate parts for services.
c)Quoting services to customers according to incoming requests.
d)Invoicing of services.

a) Receive and ship parts/materials according to subs/customers requests.
b) Handing over parts for services.
c) Continous monitoring over the whole inventory.
d) Daily communication with HQ and another subsidiaries.

Office Administrator
a) Collect invoices received from external suppliers.
b) Collect mails received and share information with Operation Manager and Finance Manager.
c) Arrange postal and package delivery to/from Fanuc Romania


We look for you in case:
a)At least 1‐2 years experience in logistics, order processing and invoicing in multinational company.
b)Degree on relevant field.
c)Driving license.
d)Forklift license is an advantage.
e)At least intermediate English knowledge, native Romanian and Hungarian is an advantage.
f)Basic knowledge of MS Office applications, mainly for Word, Excel, PowerPoint, Outlook.
g)ERP and CRM System knowledge is an advantage (SAP, JD Edwards).


What’s in it for you
•Competitive salary and benefits.
•Opportunity for career advancement.
•Friendly, youth and helpful staff.
•Professional background.
•Wonderful atmosphere.


Raluca Nița