Key Roles and Responsibilities:
Accounts Payable:
● Ensuring all new suppliers set up adhere to revenue guidelines.
● Processing supplier payments import file uploads and cross border payments.
● Ensuring that all staff complete order forms and that invoices are in accordance with
● Purchase Orders and quotes.
● Monthly credit cards posting.
● Advising of potential irregularities.
● Reconciliation of monthly bank statements.
● Preparing necessary reports for Finance Manager, DFA and the Leadership Team.
● Accounts Receivable:
● Recording all Income received.
● Preparing bank lodgements.
● Cash Receipts and Trips:
● The College receives a significant amount of money for various events.
● Ensuring that receipts are allocated and reconciled to Trip sheets.
● Reconciliation and posting of all cash received and updating Trip sheets.
● Posting receipts and balancing cash receipts book.
● Performing monthly Bank reconciliation for Trips & Tours Account.
● Process online transfers to the main account.
● Ensure Trips Invoices are signed off by coordinating Teacher.
● Setting up Departmental Codes for various college trips and reconciling those trips. Investments
● Review financial and banking information to obtain best ROI.
● Ensure Investment maturity is matched with capital project fund requirements.
● Budgets
● Input all relevant budget information onto SAGE accounts for budget holders.
● Communicate with budget holders and generate monthly nominal budget reports as required.
● Revenue Filing
● Notify revenue of new RCT contracts and obtain site identification codes.
● Notify revenue of RCT payments to obtain accurate RCT rate for each contractor.
● Prepare and file bi-monthly Vat Returns pertaining to contractors.
● Prepare and file bi-monthly RCT Returns and annual Return of Trading.
● Update fixed assets and additions to Equipment, computers, Fixtures and fittings annually on excel.
● Reconcile the Fixed asset Register Cost, Depreciation and Net Book values to alignwith Balance Sheet from signed accounts.
● Prepare fixed assets depreciation for inclusion in Management Accounts.
Randstad encourage applications from individuals of all ages & backgrounds. Whilst appointments will be made on merit alone candidates must be able to prove their right to work in the UK or the Republic of Ireland (as relevant). Randstad acts as an employment agency for permanent recruitment & an employment business for temporary recruitment as defined by the Conduct of Employment Agencies & Employment Business Regulations 2003
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