administrator in brentford

posted
job type
contract
salary
£ 10 per hour
apply now

job details

posted
location
brentford, berkshire
job category
construction & property
job type
contract
salary
£ 10 per hour
reference number
JKB40
apply now

job description

Administrator

An Australian construction company is looking to employ a site administrator/commercial administrator, to be based in West London, managing all administrative duties and liaising with colleagues and clients in their office as well as other offices around the UK.

Benefits:



* Located in a vibrant part of West London, close to many restaurants, bars and shops
* A friendly team
* Option to be paid PAYE or Umbrella
* Room for progression
* A chance to be involved in multiple projects

Responsibilities:



* Process supplier invoices ensuring they are accurate and have supporting documentation including purchase orders and correctly authorised delivery receipts and are paid in line with payment timetable.
* Assist in the input of Purchase Orders in Proliance ensuring orders are authorised in line with company policy.
* Maintain a register of all invoices noting status of each invoice and ensuring any issues are resolved.
* For any payments which are in dispute, issue a register of these to Shared Services weekly.
* Work closely with appropriate personnel to resolve any queries.
* Build good relationships with the D&C and Shared Services assisting and training where necessary.
* Any other Ad-Hoc duties where required.
* Diary management on behalf of the team
* Booking meeting rooms both on and off site
* Assist production of contracts, CRA's, orders, method statements, meeting minutes etc. as appropriate.
* Coordinate staff business equipment including mobile phones, credit cards, PC's, etc. Monitor return of the same upon staff termination and/or transfer
* Accurately reconcile invoices against goods and services provided
* Complete project work on behalf of the Project Director
* Fielding incoming telephone calls and queries on behalf of the team and dealing with these appropriately or passing on to relevant people.
* Processing of incoming post / correspondence for the team members.
* Submitting / tracking and reconciling expenses via an on-line system.
* Organise and carry out filing and archiving of correspondence / information.
* Produce presentations

The ideal candidate will have:



* Excellent communication skills
* Strong IT skills in MS Office including Outlook, Excel / Word
* The ability to multitask and have high attention to detail
* An understanding of the Construction Industry would be a bonus

If you are looking to join a successful company who looks to help grow their staff members and develop your career then contact or call 0203 680 0650

Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application.

Candidates must be eligible to live and work in the UK.

For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.

skills

booking meetings

qualification

Microsoft Project

educational requirements

GCSE