business administrator in leeds

posted
job type
temporary
salary
£ 119 per year
apply now

job details

posted
location
leeds, west yorkshire
job category
construction & property
job type
temporary
salary
£ 119 per year
reference number
BD5464
apply now

job description

I am looking for a Business Administrator for a 3month temporary position with the chance of a permanent position after that term.

£9.91 per hour Umbrella

Monday - Friday - 8am to 5pm with 1 hour lunch break

The main feature of this role will be to provide exceptional customer service and business support in order to contribute to the continued growth and success of the Business Unit. Understanding, anticipating and delivering to customer needs, achieving results within quality and time constraints

The successful candidate will have strong admin experience within a busy office environment and willbe available for interview ASAP.



RESPONSIBILITIES



* Undertake any duties as requested by the Lead Contract Support, or Helpdesk, Technical Support and URN Manager.


* Answering calls received from the customer/internal staff
* Allocation of internal engineers to maintenance visits
* Chasing Subcontractor Paperwork
* Raising Compliance Certificates
* Liaise closely with site teams and head office, ensuring accurate processing of purchase orders
* Ensure QHSE documentation is uploaded and readily available using company systems
* Promote and maintain company culture throughout the team
* Creating cease forms
* Arranging Waste collections
* Ordering Parts for engineers/jobs ensuring kit is ordered and delivered to site in a timely manner
* Effective communication with all levels of internal teams and external customers
* Familiar with daily operations and the specific scope of the contract
* Assistance with the planning of installation and extra works jobs/projects
* Responsible for maintenance of contract's purchase ledger, clearing invoices and liaising with suppliers when queries arise and credits required
* Updating internal databases with relevant information
* Assisting with the processing of post for the account (incoming/outgoing)
* Assisting in the administration in the office completing ad hoc requirements such as stationery orders, laminating, franking, binding etc
* Creating jobs using the finance system ensuring they are raised to the relevant sectors
* Reviewing completed engineer jobs and closing them down in a timely manner, actioning any follow ups
* Chasing outstanding quotations with designers helping to increase revenue
* Reviewing planning boards/to-do lists to ensure all relevant information is entered and completed in preparation for billing
* Assisting other team members (Contract Support/Helpdesk/URN/Tech Support) in ad hoc day to day administration.
* Booking engineers in with site
* Assisting on project work, calling sites to arrange/advise of works going ahead
* Checking for asbestos reports with sites
* You may be asked to carry out duties not listed within your role.

PERSON SPECIFICATION

Education Good basic education to GCSE (or equivalent standard), which will include an English and Maths qualification. Education to A-Level/HNC standard would be beneficial

Training Very proficient in the use of Outlook, Word, Excel, Access and PowerPoint. Excel skills to include basic functions, v-lookups, etc. Experience of using Dynamics, Concept, Maximo would be desirable.

Experience Experience of a similar customer facing role in a medium-sized business.

Well-developed communication skills enabling the individual to work with Senior Managers, clients, suppliers, and staff of all levels and abilities.

Aptitudes Excellent command of the English language demonstrated through good verbal and written communication. Must be detail conscious, accurate and methodical in approach. Strong organisational and communication skills Able to work systematically and use own initiative. Able to work on more than one task at any given time. Must demonstrate strong interpersonal skills and be able to work as part of a team as well as independently.

Character Must demonstrate a strong sense of customer focus, and promote a sense of team spirit and good morale within the office.

Reliable, able to complete work within required time frame and manage own deadline requirements. Calm manner able to work under pressure and against rapidly changing demands and priorities. Able to work as part of a multi-disciplinary team, providing support to other areas of the business on occasions, as required.

Success Criteria Completes work within required time frame and delivers against critical cut off dates. Timely and accurate preparation of correspondence, reports and other administrative documents.

Circumstances Must be flexible to work outside core office hours from time to time, and to travel on occasions to other work locations.

Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application.

Candidates must be eligible to live and work in the UK.

For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.

skills

kpi's

qualification

driving licence

educational requirements

GCSE