part time secretary in liverpool

posted
job type
temporary
salary
£ 11 per hour
apply now

job details

posted
location
liverpool, merseyside
job category
engineering
job type
temporary
salary
£ 11 per hour
reference number
Office
phone
01622 357230
apply now

job description

Randstad CPE are the 2nd largest agency globally

As a result of continued growth into the Rail sector we are looking to expand our rail admin division.

Our client is looking for an soffice administrator to work in the Liverpool area. The selected candidate will be responsible for all reception, secretarial and office management duties for the project, together with the day-to-day running of the project administration, ensuring all relevant Company procedures and Company Standards are met in accordance with the Integrated Business Manual.

This role is part time only working once or twice a week.

The Key responsibilities include:

Reception

Greet visitors to site & provide refreshments when necessary.

Ensure all site visitors sign in and out of Visitors Book.

Answer all incoming calls and direct or take messages as necessary.

Manage the internal phone system and update telephone lists.

Maintain daily staff attendance records.

Obtain weather reports and place on notice board.

Keep reception area tidy.

Keep notice boards up to date and tidy.

Secretarial

Open, date stamp and reference all incoming mail for dayfile &/or scan to electronic system.

Copy correspondence to the site team as directed.

Distribute Drawings/Documents Via electronic system as directed by the PM / DM

Print drawings and update files as necessary

Manage and maintain correspondence register "in and out" & ensure all outgoing contract correspondence is correctly referenced.

Provide secretarial support for the site team, producing letters, faxes, minutes, reports, presentations etc. as necessary.

Maintain Project Directory and filing directory.

Prepare and post all outgoing mail at the end of each day.

Ensure conference room prepared for meetings and cleared after meetings.

Arrange lunches / drinks for meetings

Set up required filing system, file all correspondence and maintain filing room.

Assist in the archiving process at the end of the project

Office Management

Manage Stationery and office consumables stock.

Maintain supplies of postage stamps / arrange franking facility if necessary.

Manage floor mat and towel maintenance (on contract).

Arrange repair and maintenance of office machines.

Arrange hire of equipment for presentations as necessary.

Prepare and maintain directory of contacts for the site office services.

Arrange supply of temporary administration services, if required, and provide training.

The ideal candidate will have worked in a similar role before and be able to provide references upon request.

If you qualify and are interested in the role please call Jamie or Susannah on 01622 357230

Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application.

Candidates must be eligible to live and work in the UK.

For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.

skills

'Admin' 'Secretary' 'Office Admin'

qualification

'Admin' 'Secretary' 'Office Admin'