project assistant in leeds

job type
£ 23,000 per year
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job details

leeds, yorkshire and the humber
job category
construction & property
job type
working hours
£ 23,000 per year
reference number
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job description

Position : Project Assistant

Salary: £23,000 - £25,000

Location: Leeds

My client is a Global Leader within Facilities Management; they are currently looking to expand their Projects team based in Leeds and take on an experienced Project assistant.

Purpose of the role:

Provide leadership to the Business Unit team and financial and administrative support to the Finance & Contract Support Manager. Business and administrative support to the Business Unit Director.

Main Duties and Responsibilities:

* To assist with the control of all financial and commercial aspects of contracts.
* To assist in the production of supporting financial information.
* To maintain and update both manual and computer records relating to areas of which CBRE are responsible.
* To prepare and issue predefined reports, which form part of the project review process
* To administer quality management system documentation and ensure compliance.
* Liaise closely with the site team and head office, ensuring accurate processing of quotations, purchase orders, invoices, time sheets and holiday records.

To undertake general office duties relating to the contract including:

* Correspondence and filing
* Minutes of meetings
* Preparation of reports and documentation
* Updating of electronic records
* Material ordering and administration
* Subcontractor's administration
* Raising purchase orders and ensuring that purchase orders are updated when changes required.
* Production of valuations and presentation of results
* Contract renewal documentation
* Production of short range plan information
* Quote logging and processing
* Collating timesheets from engineers, chasing and checking quality of data
* Contract escalation process.

* To undertake the training of staff as and when required. Run regular training gap reports from training tracker.
* To enable full auditable trails with, for example but not limited, to invoices, timesheets, material orders and goods received notes.
* To be responsible for the commercial support on the contract through to final account.
* Run weekly aged debt report's and liaise with the client to resolve any issues.
* Complete month end reports for the finance manager.
* Assist the monthly forecasting process by collating financial and non-financial information.
* Promote and maintain company culture throughout teams.

Person Specification:

* A good basic education is essential, with at least GCSE passes in Maths and English or equivalent.
* Higher educational qualifications to 'A' level/HNC/D or degree would be beneficial or equivalent.
* Appreciation of accounting and finance or interest to move in an Accounting & Finance direction (desired but not essential).
* Good PC based skills, with experience in Word/Excel and Outlook, PowerPoint etc. - intermediate to advance level.
* Microsoft Dynamics AX12 experience highly desired
* Must demonstrate a strong sense of customer focus.
* Excellent verbal and good basic standard of written communication skills.
* Self-motivated and systematic. Able to prioritise demands and make decisions under pressure.
* Results/ task orientated, attention to detail and accuracy.
* Excellent time management and organisational skills.
* Commitment to continuous improvement.
* Ability to work as part of a team, as well as independently.
* Reliable and committed.
* Confidential and discrete approach.
* Calm manner, able to work under pressure and with changing demands and priorities.
* Be flexible to work outside core office hours from time to time.
* Knowledge of Anaplan is desired but not essential as training can be given.

Benefits include:

* 25 Days Holiday + Bank Holidays
* 3% Pension Contribution
* Free On site parking
* On going training and support

For more information, contact Lucy at Randstad.

Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application.

Candidates must be eligible to live and work in the UK.

For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.


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