2 jobs found in Merseyside

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    • wirral, merseyside
    • permanent
    • £22,549 - £24,882 per year
    • full-time
    The Senior Assistant is required to provide comprehensive and confidential business support to the Non-Executive and Executive Directors of Wirral Community Health & Care NHS Trust to deliver their agenda. He/she will undertake a wide range of administrative tasks, including taking personal responsibility for a range of delegated projects and businessThe Corporate Affairs Team provides support to the Executive Team of Wirral Community NHS Foundation Trust including all Board members (Executive and Non-Executive Directors)4 Main duties and responsibilitiesCommunication 4.1. To ensure that the Non-Executive and allocated Executive Director(s) are appropriately briefed in advance of scheduled meetings and events including: * Gathering and extracting information from a range of sources * Assisting with the gathering of data and preparation of presentations * Completing progress reports, as directed 4.2. To organise and provide support to meetings/committees through the taking of minutes in a timely and accurate manner and preparation/distribution of relevant materials as appropriate; disseminate outcomes and follow up action points. 4.3. To organise and manage arrangements for Non-Executive and allocated Executive Director(s) attendance at seminars, workshops, conferences etc. Duties may include co-ordinating the booking of travel, venues, hospitality and equipment 4.4. To manage allocated Executive Director(s) emails as agreed with them, ensuring timely flagging of any priorities and follow up actions to ensure deadlines are met. 4.5. To ensure that appropriate responses to routine correspondence are drafted within the timeframe set out in the trust's procedures and policies 4.6. To work flexibly to provide cross cover when other business support staff are absent either within the Corporate Affairs team or other teams where appropriate. Undertake any other duties as requested in the event of a serious incident. 4.7. To provide administrative support to the Council of Governors working with the Director of Corporate Affairs to ensure compliance with the FT constitution and FT code of governance. 4.8. To support the implementation of the membership strategy providing administrative support and project management expertise to the Director of Corporate Affairs and the Council of Governors in respect of membership engagement. General Management Responsibility - Information Processing, Service Improvement, Personal & People Development & People Management 4.9. To develop and maintain knowledge of the broad spectrum of work that the Non-Executive and allocated Executive Director(s) is involved with to ensure a thorough understanding of priorities and objectives. 4.10. To undertake specific projects aligned to the portfolio of the Non-Executive and allocated Executive Director(s) 4.11. To support the governor election process working the independent election provider and reporting to the Director of Corporate Affairs. 4.12. To maintain the membership database. 4.13. To ensure an effective and efficient electronic filing and data retrieval system for tracking workflow and retrieving archives is in place in order to support the governance function. 4.14. To motivate support staff within the team. Administrative - Information Processing, Information Collection & Analysis 4.15. To ensure Non-Executive and allocated Executive Director(s) diary commitments are organised and managed effectively. 4.16. To communicate and liaise effectively & confidently with internal and external contacts at all levels and from a wide range of settings/sectors on behalf of the Non-Executive and Executive Directors or on own account; to handle enquiries independently. 4.17. To manage and monitor budgets as directed and be authorised signatory if required. 4.18. Work with the Team Leader to develop a consistent approach to the development and monitoring of business administrative systems and to establish and ensure high standards of business support across the Non-Executive and allocated Executive Director(s) remit. Randstad Business Support acts as an employment business when supplying temporary staff and as an employment agency when introducing candidates for permanent employment with a client. Randstad Business Support is an equal opportunities employer and decisions are made on merits alone.
    The Senior Assistant is required to provide comprehensive and confidential business support to the Non-Executive and Executive Directors of Wirral Community Health & Care NHS Trust to deliver their agenda. He/she will undertake a wide range of administrative tasks, including taking personal responsibility for a range of delegated projects and businessThe Corporate Affairs Team provides support to the Executive Team of Wirral Community NHS Foundation Trust including all Board members (Executive and Non-Executive Directors)4 Main duties and responsibilitiesCommunication 4.1. To ensure that the Non-Executive and allocated Executive Director(s) are appropriately briefed in advance of scheduled meetings and events including: * Gathering and extracting information from a range of sources * Assisting with the gathering of data and preparation of presentations * Completing progress reports, as directed 4.2. To organise and provide support to meetings/committees through the taking of minutes in a timely and accurate manner and preparation/distribution of relevant materials as appropriate; disseminate outcomes and follow up action points. 4.3. To organise and manage arrangements for Non-Executive and allocated Executive Director(s) attendance at seminars, workshops, conferences etc. Duties may include co-ordinating the booking of travel, venues, hospitality and equipment 4.4. To manage allocated Executive Director(s) emails as agreed with them, ensuring timely flagging of any priorities and follow up actions to ensure deadlines are met. 4.5. To ensure that appropriate responses to routine correspondence are drafted within the timeframe set out in the trust's procedures and policies 4.6. To work flexibly to provide cross cover when other business support staff are absent either within the Corporate Affairs team or other teams where appropriate. Undertake any other duties as requested in the event of a serious incident. 4.7. To provide administrative support to the Council of Governors working with the Director of Corporate Affairs to ensure compliance with the FT constitution and FT code of governance. 4.8. To support the implementation of the membership strategy providing administrative support and project management expertise to the Director of Corporate Affairs and the Council of Governors in respect of membership engagement. General Management Responsibility - Information Processing, Service Improvement, Personal & People Development & People Management 4.9. To develop and maintain knowledge of the broad spectrum of work that the Non-Executive and allocated Executive Director(s) is involved with to ensure a thorough understanding of priorities and objectives. 4.10. To undertake specific projects aligned to the portfolio of the Non-Executive and allocated Executive Director(s) 4.11. To support the governor election process working the independent election provider and reporting to the Director of Corporate Affairs. 4.12. To maintain the membership database. 4.13. To ensure an effective and efficient electronic filing and data retrieval system for tracking workflow and retrieving archives is in place in order to support the governance function. 4.14. To motivate support staff within the team. Administrative - Information Processing, Information Collection & Analysis 4.15. To ensure Non-Executive and allocated Executive Director(s) diary commitments are organised and managed effectively. 4.16. To communicate and liaise effectively & confidently with internal and external contacts at all levels and from a wide range of settings/sectors on behalf of the Non-Executive and Executive Directors or on own account; to handle enquiries independently. 4.17. To manage and monitor budgets as directed and be authorised signatory if required. 4.18. Work with the Team Leader to develop a consistent approach to the development and monitoring of business administrative systems and to establish and ensure high standards of business support across the Non-Executive and allocated Executive Director(s) remit. Randstad Business Support acts as an employment business when supplying temporary staff and as an employment agency when introducing candidates for permanent employment with a client. Randstad Business Support is an equal opportunities employer and decisions are made on merits alone.
    • prescot, merseyside
    • temporary
    • £25,000 - £26,000 per year
    • full-time
    Job Summary The Executive Assistant is required to support the Director(s) to deliver his/her part of the Trust's corporate objectives as well as his or her responsibilities in any relationships or activities the Director(s) may participate in across a wider local or national footprint. He/she will undertake a wide range of managerial and administrative tasks, including taking personal responsibility for a range of delegated projects and business. This is in addition to providing a comprehensive administrative service to ensure the smooth running of the Directors' offices. The Executive Assistant also operates in a wide network of communications, and must at all times promote sensitivity and tact, to ensure the effective achievement of key result areas. Dimension & Context of the role The Executive office is overseen by an Office Manager, who also supports the Chief Executive and Chairman of the Trust. Together with four Executive Assistants and an administration assistant, support is given to eight Executive Directors and six non-Executive Directors to ensure the smooth running of the Executive office and the achievement of the Trust objectives. Key Responsibilities KEY DUTIES Research key policy areas to support broader objectives within the department and the wider Health Economy to support the business agenda, i.e. Sustainability and Transformation Plan and Local Delivery System, proposals and recommendations for Board administration, implementation and maintenance of the new Consultant Contract. Provide a link to the Department of Health, NHS England and NHS Improvement, and other local and national agencies at the highest level on a range of issues managed by the Director(s). Maintain an up to date confidential list of all appropriate contacts for the Director(s). Undertake specific projects, as dictated, for example Trust Board administration. Manage the Directors' offices and ensure that the Director(s) is appropriately briefed in advance of scheduled meetings. Responsibilities include: Initiating, commissioning and coordinating briefings from senior staff Gathering and extracting information from a range of sources Topping and tailing documents and providing first draft briefings as appropriate Facilitating and servicing Directors' meetings In the event of planned (or unplanned) absence, ensure there is appropriate administrative support for the Directors' offices, and work with other Executive Assistants to enable cover to be maintained for other Directors, the Chief Executive and Chair. Manage all incoming mail/email, including prioritisation, commissioning briefings, directing others to take action and ensuring timely responses from them, disseminating information and ensuring that deadlines are met. Establish systems and processes, which ensure compliance with the Trust's policies for the procurement of goods and services necessary to the effective running of the department. Review and advise on any budgetary variations. Maintain the high profile, standards and quality of governance in all departmental business both internally and externally. Manage processes appropriately when coordinating visits to the Trust. Ensuring effective communications with other relevant parties including Department of Health, NHSE and NHSI, Ministers, local and national government offices and own Executive team colleagues. Draft and commission responses to letters and queries addressed to the Director(s). Source and gather information for the Director(s) to support their business (locally and the wider NHS - e.g. policy areas). Prioritise the Directors' workload effectively to ensure that meetings and reports are provided in a timely fashion ensuring the Director also has 'thinking time'. Maintain and manage an accurate and efficient diary system. Manage a forward planning system to ensure that deadlines are met with other team members and colleagues in other directorates or teams. Develop and maintain understanding and knowledge of the broad spectrum of work areas that each Director is responsible for in order to maximise the support given to the Director(s) and to support decision making. Within planning processes it is essential to be able to accommodate proactive and reactive situations. Manage the review, development and implementation of post specific operating procedures which comply with governance arrangements and which support effective working practices. Initiate, manage and administrate conferences and events for which the Director(s) has lead responsibility. Manage/lead ad-hoc delegated projects as required. Attend and report back from meetings as required. Provide support with the recruitment of and guidance for departmental and directorate administrative/secretarial staff. Undertake any other reasonable duties required. . Randstad Business Support acts as an employment business when supplying temporary staff and as an employment agency when introducing candidates for permanent employment with a client. Randstad Business Support is an equal opportunities employer and decisions are made on merits alone.
    Job Summary The Executive Assistant is required to support the Director(s) to deliver his/her part of the Trust's corporate objectives as well as his or her responsibilities in any relationships or activities the Director(s) may participate in across a wider local or national footprint. He/she will undertake a wide range of managerial and administrative tasks, including taking personal responsibility for a range of delegated projects and business. This is in addition to providing a comprehensive administrative service to ensure the smooth running of the Directors' offices. The Executive Assistant also operates in a wide network of communications, and must at all times promote sensitivity and tact, to ensure the effective achievement of key result areas. Dimension & Context of the role The Executive office is overseen by an Office Manager, who also supports the Chief Executive and Chairman of the Trust. Together with four Executive Assistants and an administration assistant, support is given to eight Executive Directors and six non-Executive Directors to ensure the smooth running of the Executive office and the achievement of the Trust objectives. Key Responsibilities KEY DUTIES Research key policy areas to support broader objectives within the department and the wider Health Economy to support the business agenda, i.e. Sustainability and Transformation Plan and Local Delivery System, proposals and recommendations for Board administration, implementation and maintenance of the new Consultant Contract. Provide a link to the Department of Health, NHS England and NHS Improvement, and other local and national agencies at the highest level on a range of issues managed by the Director(s). Maintain an up to date confidential list of all appropriate contacts for the Director(s). Undertake specific projects, as dictated, for example Trust Board administration. Manage the Directors' offices and ensure that the Director(s) is appropriately briefed in advance of scheduled meetings. Responsibilities include: Initiating, commissioning and coordinating briefings from senior staff Gathering and extracting information from a range of sources Topping and tailing documents and providing first draft briefings as appropriate Facilitating and servicing Directors' meetings In the event of planned (or unplanned) absence, ensure there is appropriate administrative support for the Directors' offices, and work with other Executive Assistants to enable cover to be maintained for other Directors, the Chief Executive and Chair. Manage all incoming mail/email, including prioritisation, commissioning briefings, directing others to take action and ensuring timely responses from them, disseminating information and ensuring that deadlines are met. Establish systems and processes, which ensure compliance with the Trust's policies for the procurement of goods and services necessary to the effective running of the department. Review and advise on any budgetary variations. Maintain the high profile, standards and quality of governance in all departmental business both internally and externally. Manage processes appropriately when coordinating visits to the Trust. Ensuring effective communications with other relevant parties including Department of Health, NHSE and NHSI, Ministers, local and national government offices and own Executive team colleagues. Draft and commission responses to letters and queries addressed to the Director(s). Source and gather information for the Director(s) to support their business (locally and the wider NHS - e.g. policy areas). Prioritise the Directors' workload effectively to ensure that meetings and reports are provided in a timely fashion ensuring the Director also has 'thinking time'. Maintain and manage an accurate and efficient diary system. Manage a forward planning system to ensure that deadlines are met with other team members and colleagues in other directorates or teams. Develop and maintain understanding and knowledge of the broad spectrum of work areas that each Director is responsible for in order to maximise the support given to the Director(s) and to support decision making. Within planning processes it is essential to be able to accommodate proactive and reactive situations. Manage the review, development and implementation of post specific operating procedures which comply with governance arrangements and which support effective working practices. Initiate, manage and administrate conferences and events for which the Director(s) has lead responsibility. Manage/lead ad-hoc delegated projects as required. Attend and report back from meetings as required. Provide support with the recruitment of and guidance for departmental and directorate administrative/secretarial staff. Undertake any other reasonable duties required. . Randstad Business Support acts as an employment business when supplying temporary staff and as an employment agency when introducing candidates for permanent employment with a client. Randstad Business Support is an equal opportunities employer and decisions are made on merits alone.

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