senior administrator in wokingham

posted
job type
temporary
salary
£ 15.50 per hour
apply now

job details

posted
location
wokingham, south east
job category
secretarial & admin
job type
temporary
working hours
Part-Time
salary
£ 15.50 per hour
reference number
PRV089
phone
07342 083989
apply now

job description

Are you an experienced senior administrator who can manage your own workload and provide efficient support to a senior team? Are you confident in your abilities and able to show initiative? Do you want to work for one of the world's leading medical and pharmaceutical companies where you can demonstrate your capabilities?

If so, we may have just the job for you!

This is a newly-created role so you will be able to stamp your own personality on it and you will be encouraged to develop yourself and the role.

BENEFITS:



* Free onsite parking
* Subsidised onsite restaurant
* Onsite gym
* Participation in annual bonus scheme (after qualifying)
* Professional working environment in modern open-plan offices.

HOURS:



* 25 HRS PER WEEK
* flexible over 4-5 days

RESPONSIBILITIES:



* Extensive diary management - needs to be proactive in monitoring calendars and have the ability to prioritise meetings and reschedule where necessary. Proficiency in Microsoft Outlook is essential
* Be proactive in initiating and organising travel arrangements including flights, taxis, hotels etc. using CTO online
* Arrange/support meetings - includes arranging catering. Involves booking offsite meetings. Attention to detail required to ensure contract details are correct and final numbers, catering requirements are submitted to the venue within the deadlines
* Prepare and process invoices, purchase orders and new vendor setup
* Organisation of the onboarding programmes for new starters - follow up with colleagues to schedule inductions and request new user set ups/laptops in a timely manner to ensure everything is in place before arrival
* Work closely with a senior member of the team to organize internal training sessions throughout the year according to the timetable set
* Celebrate team birthdays, new babies, and leavers by organizing cards/gifts etc.
* Working on presentations, org charts and spreadsheets so working knowledge of power point, Visio and Excel required
* General administrative duties

REQUIREMENTS:



* Senior administration experience.


* Good people handling. Confident in liaising with senior managers and other members of staff from different functions and countries using a variety of communication methods
* Exceptional organisational skills in terms of diary management, travel arrangements and meeting control
* The candidate would be expected to gain/have knowledge of the business in order to be very pro-active in the role
* Microsoft Outlook, Word, Visio, Excel & PowerPoint
* Aptitude to be able to understand other systems e.g. booking travel arrangements (CTO), expenses (gXRS) and procurement systems
* Attention to detail/accuracy
* Understand confidentiality
* Flexible
* A proactive and flexible approach is essential
* It is expected that the job holder would be lively and open in personality, challenging but of a "can do" nature.

If this looks like the job for you then please click apply today!

This is a long-term ongoing assignment with no scheduled end date.

educational requirements

high school