team administrator in west london

posted
job type
contract
salary
£ 10 per hour
apply now

job details

posted
location
west london, greater london
job category
construction & property
job type
contract
salary
£ 10 per hour
reference number
NASA0000343
phone
0203 680 0650
apply now

job description

Team Administrator

One of the most outstanding shopping mall contractors in the country, is looking for a team administrator to join their team at white city.

Benefits:



* Close to mainline underground station
* Ongoing contract
* Lively and vibrant team

Main Duties & Responsibilities:



* Diary management on behalf of the team
* Booking meeting rooms both on and off site
* Assist production of contracts, CRA's, orders, method statements, meeting minutes etc. as appropriate.
* Coordinate staff business equipment including mobile phones, credit cards, PC's, etc. Monitor return of the same upon staff termination and/or transfer
* Accurately reconcile invoices against goods and services provided
* Complete project work on behalf of the Project Director
* Fielding incoming telephone calls and queries on behalf of the team and dealing with these appropriately or passing on to relevant people.
* Processing of incoming post / correspondence for the team members.
* Submitting / tracking and reconciling expenses via an on-line system.
* Organise and carry out filing and archiving of correspondence / information.
* Produce presentations
* General stationery stock control
* Ensure office facilities are always fully stocked, including fruit, cereals and refreshments
* Coordinate the use of meeting rooms with Reception and the provision of equipment and refreshments
* Ensure all facets relating to the meetings are organised
* Coordinate the minute-taking, typing, collation and distribution of documents relating to necessary meetings
* Coordinate travel arrangements for the Asset Project team
* Ensure accurate and timely completion of activities
* Distribute internal/external reports
* Maintain a work diary for the Project Director
* Sort and prioritise emails
* Review documentation produced by internal personnel to ensure accuracy and relevance
* Proof-read documents to ensure accuracy of correspondence
* Ensure confidentiality of information produced and distributed
* Develop standard documents for internal/external distribution
* Clearly communicate information requirements. Confirm understanding of requests
* Ensure appropriate authorisation is noted on staff documents
* Support the reception team as and when required
* Respond promptly to internal/external requests for information
* Resolve issues raised by other divisions
* Take the initiative in responding to general queries and correspondence
* Build a relationship with the D&C team to ensure co-operation
* Identify internal/external resources to deliver information and solutions
* Manage mail for the D&C site office

Experience, Knowledge & Qualifications:



* Proven experience working in a relevant position
* Advanced IT skills including Microsoft Word, Excel, Powerpoint, Access and Project

Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application.

Candidates must be eligible to live and work in the UK.

For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.

skills

booking meetings

educational requirements

GCSE