front-desk office support in cambridge

posted
job type
temp to perm
salary
US$ 20 per hour
apply now

job details

posted
location
cambridge, massachusetts
job category
Administrative & Support Services
job type
temp to perm
salary
US$ 20 per hour
reference number
S_661519
phone
617/513-2741
apply now

job description

Innovation is an 115 person business development unit of Partners HealthCare responsible charged with the worldwide commercial application of the unique capabilities and discoveries of its 74,000 employees and faculty. It is responsible for revenue generation through industry collaborations, investing, international consulting, company creation, licensing, and innovation management. It supports the research requirements of its Harvard Medical School appointed faculty and its hospitals including its four core Harvard affiliates -- Brigham and Women's Hospital, Massachusetts General Hospital, Massachusetts Eye and Ear and McLean Hospital.

The Innovation Administrative Team provides essential and fundamental support to the Partners Innovation department. Each member has a distinct role and support function but all members contribute to the successful operations of the office. Team members support each other and work together to successfully complete tasks


- Provide Reception Coverage from 8:00AM-4:30PM daily
- Ensure the Innovation Kendall Square Office is running efficiently on a day to day basis

Responsibilities:
Responsible for space upkeep
- Serve as contact for maintenance issues and for other vendors
- Order office, coffee and kitchen supplies
- Order business cards and handle other printing services
- Post conference room schedules and serve as contact for conference room questions
- Distribute mail and serve as point person for office deliveries
- SharePoint office updates
- Schedule and handle logistics for Alliance Management Steering Committee Meetings
- Coordinate major meetings & events related to Market Sectors
- Event coordination including catering, securing rooms, setup and breakdown for all staff events, activities and meetings including Quarterly Business reviews
- Calendar management, expense reimbursement and general administrative support for Market Sector Leaders (up to 4) and the Managing Director of Operations
- Order business cards and other printing needs
- Schedule and coordinate interviews for assigned team
- Set up/break down meetings; including AV and teleconference
- Order catering and invoice payment for group
- Conference registration for assigned group.
- Upkeep of office equipment in assigned area
- Provide lunch reception coverage per rotation
- Serve as back up for other administrative assistants
- Special projects as assigned by Director of Administration or Office Manager

Working hours: 8:00 AM - 4:30 PM

Skills:
QUALIFICATIONS/ SKILLS/ABILITIES/COMPETENCIES

--BA/BS and / or 2+ years of related experience, ideally in the administrative field / healthcare environment and/or experience supporting executive/senior management.
--Excellent interpersonal skills to deal effectively with senior management, staff and vendors.
--Proficiency with office systems (Ricoh copiers, scanners, ID software)
--Strong verbal and written communication skills.
--Excellent organizational skills.
--Proficiency with Microsoft Outlook, Word, Excel, Access, and PowerPoint.
--Problem solving skills with exquisite attention to detail and follow through.
--Strong positive and customer oriented focus.
--Demonstrated ability to work independently and accurately.
--Demonstrated ability to exercise discretion and maintain strict confidentiality.
--Demonstrated ability to juggle multiple tasks and competing priorities
WORKING CONDITIONS

Office setting, 40 hours/week

Qualifications:
Please send resumes to jacquelyn.liddell@randstadusa.com

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad. EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Sexual Orientation, Gender Identity, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law.

skills

QUALIFICATIONS/ SKILLS/ABILITIES/COMPETENCIES --BA/BS and / or 2+ years of related experience, ideally in the administrative field / healthcare environment and/or experience supporting executive/senior management. --Excellent interpersonal skills to deal effectively with senior management, staff and vendors. --Proficiency with office systems (Ricoh copiers, scanners, ID software) --Strong verbal and written communication skills. --Excellent organizational skills. --Proficiency with Microsoft Outlook, Word, Excel, Access, and PowerPoint. --Problem solving skills with exquisite attention to detail and follow through. --Strong positive and customer oriented focus. --Demonstrated ability to work independently and accurately. --Demonstrated ability to exercise discretion and maintain strict confidentiality. --Demonstrated ability to juggle multiple tasks and competing priorities WORKING CONDITIONS Office setting, 40 hours/week

qualification

Please send resumes to jacquelyn.liddell@randstadusa.com

responsibilities

Responsible for space upkeep - Serve as contact for maintenance issues and for other vendors - Order office, coffee and kitchen supplies - Order business cards and handle other printing services - Post conference room schedules and serve as contact for conference room questions - Distribute mail and serve as point person for office deliveries - SharePoint office updates - Schedule and handle logistics for Alliance Management Steering Committee Meetings - Coordinate major meetings & events related to Market Sectors - Event coordination including catering, securing rooms, setup and breakdown for all staff events, activities and meetings including Quarterly Business reviews - Calendar management, expense reimbursement and general administrative support for Market Sector Leaders (up to 4) and the Managing Director of Operations - Order business cards and other printing needs - Schedule and coordinate interviews for assigned team - Set up/break down meetings; including AV and teleconference - Order catering and invoice payment for group - Conference registration for assigned group. - Upkeep of office equipment in assigned area - Provide lunch reception coverage per rotation - Serve as back up for other administrative assistants - Special projects as assigned by Director of Administration or Office Manager

educational requirements

No Degree Required