Key Responsibilities:
- Leadership Support:
- Provide high-level administrative support to the Finance Hub Leadership within the Global Finance Operations department.
- Manage the calendars of Finance Hub Leadership, including scheduling meetings, coordinating appointments, and making travel arrangements.
- Prepare and edit correspondence, presentations, and reports for Finance Hub Leadership.
- Project Coordination:
- Assist in the planning, execution, and tracking of departmental projects and initiatives.
- Coordinate project meetings, compile meeting minutes, and follow up on action items.
- Collaborate with cross-functional teams across different regions to ensure project milestones are achieved on time.
- Communication Liaison:
- Serve as a primary point of contact for internal and external communications, filtering and directing inquiries appropriately.
- Facilitate communication flow between Finance Hub Leadership, team members, and stakeholders across multiple global locations.
- Draft and distribute departmental announcements, memos, and other communications as needed.
- Administrative Management:
- Manage administrative tasks such as expense tracking, invoice processing, and supply inventory.
- Develop and maintain efficient filing systems for departmental documents and records.
- Assist in the onboarding process for new team members, providing support and guidance as needed.
- Strategic Support:
- Conduct research and analysis to support strategic decision-making and planning efforts.
- Prepare presentations, briefing materials, and documentation for Finance Hub Leadership meetings and presentations.
- Contribute to the development and implementation of departmental strategies and initiatives, considering global perspectives and requirements.
- Leadership Coordination:
- Assist in coordinating the activities of the Finance Hub Leadership team, including setting up town halls, all hands meetings, and regular connects.
- Act as the "air traffic controller" for leadership engagements, ensuring smooth communication flow and follow-up on questions and action items.
Qualifications:
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