Are you an experience Executive Assistant looking for a new opportunity? Our client, a professional engineering firm, would be interested in having join their as an Executive Assistant in their Toronto office.
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In this role you will work full time hours on a 5 month assignment supporting the Toronto Office. (working hybrid). This position will be supporting two VPs with potential to support 1-2 more down the line. In addition to EA functions, this role will be responsible for in-office ordering and event planning/coordination.
Advantages
- Work for a professional engineering firm
- Toronto location - Liberty Village
- 5 month contract
- $39.28/hour
- Monday to Friday
- Start date: March 4th, 2024
Workers placed through Randstad are eligible for preferred rates on health, dental, and life insurance. This Value-add program will provide a wide range of options to suit your needs.
Responsibilities
This position will be supporting two VPs with potential to support 1-2 more down the line. In addition to EA functions, this role will be responsible for in-office ordering and event planning/coordination.
• Greet and provide hospitality to all employees, visitors and guests
• Exhibit impeccable phone and communication skills with accuracy and good judgment in handling messages/callers
• Coordinate on-site client support for internal customers
• calendar management, organizing travel, managing expense reports, coordinating meetings
• Receive, document, sort and distribute daily inbound/outbound USPS, UPS and FedEx shipments
• Document Facilities specific aspects for new hires, onboarding and terminations
• Perform office clean-outs and coordinate employee asset returns
• Responsible for employee access control changes, quarterly audits and ID badge creation
• Maintain accurate seating charts for multiple Plex sites
• Work with landlord on building-related issues
• Internal and external meeting coordination, including catering, configuration, setup and clean-up of conference and meeting spaces
• Complete tasks in an accurate and timely manner
Qualifications
• 3+ years’ experience as an Executive Assistant
• Experience answering phones in a corporate setting
• Proven experience managing work calendars
• Ability to multi-task and manage conflicting priorities
• Proficient MS Office and MS Outlook skills
• Maintains professionalism in all situations
• Ability to work autonomously
Summary
If you are interested in the Executive Assistant role in Toronto, please apply online at www.randstad.ca. Qualified candidates will be contacted.
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
show more
Are you an experience Executive Assistant looking for a new opportunity? Our client, a professional engineering firm, would be interested in having join their as an Executive Assistant in their Toronto office.
In this role you will work full time hours on a 5 month assignment supporting the Toronto Office. (working hybrid). This position will be supporting two VPs with potential to support 1-2 more down the line. In addition to EA functions, this role will be responsible for in-office ordering and event planning/coordination.
Advantages
- Work for a professional engineering firm
- Toronto location - Liberty Village
- 5 month contract
- $39.28/hour
- Monday to Friday
- Start date: March 4th, 2024
Workers placed through Randstad are eligible for preferred rates on health, dental, and life insurance. This Value-add program will provide a wide range of options to suit your needs.
Responsibilities
This position will be supporting two VPs with potential to support 1-2 more down the line. In addition to EA functions, this role will be responsible for in-office ordering and event planning/coordination.
...
• Greet and provide hospitality to all employees, visitors and guests
• Exhibit impeccable phone and communication skills with accuracy and good judgment in handling messages/callers
• Coordinate on-site client support for internal customers
• calendar management, organizing travel, managing expense reports, coordinating meetings
• Receive, document, sort and distribute daily inbound/outbound USPS, UPS and FedEx shipments
• Document Facilities specific aspects for new hires, onboarding and terminations
• Perform office clean-outs and coordinate employee asset returns
• Responsible for employee access control changes, quarterly audits and ID badge creation
• Maintain accurate seating charts for multiple Plex sites
• Work with landlord on building-related issues
• Internal and external meeting coordination, including catering, configuration, setup and clean-up of conference and meeting spaces
• Complete tasks in an accurate and timely manner
Qualifications
• 3+ years’ experience as an Executive Assistant
• Experience answering phones in a corporate setting
• Proven experience managing work calendars
• Ability to multi-task and manage conflicting priorities
• Proficient MS Office and MS Outlook skills
• Maintains professionalism in all situations
• Ability to work autonomously
Summary
If you are interested in the Executive Assistant role in Toronto, please apply online at www.randstad.ca. Qualified candidates will be contacted.
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.
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